What are the responsibilities and job description for the Project Administrator position at Living Spaces Outdoor Design?

Position Overview:

Since launching in the spring of 2022, Living Spaces Outdoor Design has grown exponentially and had the opportunity to work on numerous exciting and innovative projects. These include the design and installation of outdoor living spaces, patios, pools, and extensive gardens, all while developing a 5-star reputation. Based in Cranberry Township, Living Spaces serves the Greater Pittsburgh Metropolitan area.

This position will work closely with the company owner, assisting with communication, paperwork, and processes necessary to prepare and execute both design and installation projects.

The ideal candidate will have a keen eye for detail, be exceptionally organized, and possess a strong desire to perform their work accurately and efficiently. They must also embody the company’s five core values: Integrity, Passion, Trust, Quality, and Curiosity.

Essential Responsibilities of the Project Administrator:

Manage new potential clients by engaging with them on a personal and professional level, ensuring all information is collected and entered into the CRM.
Research and gather information about local regulations during the design and construction phases, assisting with the permitting process required for each project.
Assist with sourcing and procuring various pricing and materials, as well as scheduling deliveries needed to successfully execute a project.
Monitor job site timelines and progress to ensure clear communication with installation partners, material deliveries, and inspections.
Facilitate communication across all areas of the company, including emails and phone calls to clients, installation partners, and vendors. Provide updates, project timelines, and photos as needed to ensure job satisfaction and project success.
Visit local municipalities, job sites, and vendors to drop off or pick up paperwork.
Communicate any changes to operational standards and procedures promptly and clearly.
Evaluate existing processes and propose potential improvements.
Lead weekly in-person meetings with the owner, reviewing projects, tasks, upcoming deadlines, and expectations.
Perform additional duties as assigned.

Knowledge and Experience:

Valid driver’s license (required)
Strong relationship-building skills
Excellent organizational skills
Strong listening and communication abilities
Ability to collaborate effectively to achieve common goals
Some technical knowledge of landscaping or construction (preferred but not required)
Willingness to work in person initially, with hybrid opportunities available after 90 days
Local travel required (e.g., visits to municipalities), with mileage compensated

Hours Required: