What are the responsibilities and job description for the Admin Assistant position at LJA Logo 2023?
Title: Administrative Assistant
Division: North Texas
LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.
General Responsibilities:
- Assist with work from the Office Manager and serve as the office receptionist
- Prepare letters, transmittals, memos, reports, forms and other business correspondence
- Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
- Interfaces with accounting to open new jobs and ensure proper billing
- Assists in scheduling and confirming meetings
- Makes travel, conference and seminar arrangements
- Assists with project and department administration and coordination as required
- Receives and directs visitors, clients and applicants to proper individual
- Receives and relays incoming calls and takes messages in a timely manner
- Assists with handling miscellaneous request, office building issues, and coordination of office events
- Responsible for routine ordering of office supplies
- Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings
- Assists with troubleshooting issues with printers and plotters prior to service call
- Assist with onboarding of new employee-owners.
- Assist with Accounts Payable
- Assist with credit card reconciliation
Required Education/Licenses:
- High School Diploma (an associate degree or above is preferred.)
Required Experience:
- 2 years of experience
- Excel, Word, Outlook and PowerPoint knowledge
- Must be dependable and able to work a set schedule
- Excellent proofreading and editing skills
- Strong written and verbal communication skills
- Ability to work effectively in a team environment, multi-task, and accurately work under pressure in meeting deadlines
