Archives Document Services Specialist Active Clearance required

Job Description

We have openings for an Archives & Document Services Specialist. The position is in the Knowledge Management program (Classified Digitization Program) within the Strategic Deterrence (SD) directorate and will report to the Classified Digitization Program Manager (CDPM). You will be responsible for working with information management technicians to digitize and provide access to science & engineering resources. You will assist in tasks related to document scanning and uploading, metadata generation, content management, and reference assistance. You must demonstrate the ability to work well as part of a team, and to maintain a high standard of quality and attention to detail in multiple aspects of your work. These positions are in the Strategic Deterrence (SD) Directorate.

These positions may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role, you will

• Help acquire, organize, preserve, and catalog the permanent and historically significant records of the Laboratory and the Weapons Program.
• Scan classified and unclassified documents by following the appropriate procedures for each media type materials.
• Unbind documents for scanning and rebind them for long-term storage.
• Perform search and retrieval activities of electronically managed information, adding metadata to PDF files of scanned documents, and index that metadata into the appropriate system.
• Perform scan requests for services of uploading documents and other media type materials to DMS, DSpace, and ELM-U / C.
• Perform quality assurance for document scans by verifying the correct number of pages, correct page orientation, and legibility.
• Weekly track and report digitization metric efforts and communicate with Classified Digitization Program (CDPM) to provide status of special projects and operation activities.
• Respond to requests for documents or related information from internal and external requestors.
• Track boxes sent to and requested from Records Management storage.
• Liaise between document creators and IT developers to ensure files are uploaded appropriately to the document management system (DSpace).
• Perform other duties as assigned.

Additional responsibilities at the A07.2 level

Qualifications : Qualifications

Additional qualifications at the A07.2 level

Qualifications We Desire

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and / or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and / or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth / wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit / Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

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Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

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The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.