LIDSS Administrative Specialist - Active Clearance Required

Job Description

We have an opening for an Administrative Specialist supporting the LLNL Independent Diagnostic Scoring System (LIDSS) Flight Test Group. You will work independently, perform a full range of moderately difficult secretarial and tasked administrative assignments in an expeditious environment with frequent interruptions and conflicting priorities. This position will be in the Strategic Deterrence Directorate.

This position requires full-time on-site presence due to the nature of the work.

In this role, you will

• Coordinate extensive domestic and international travel for a team supporting DOE and DoD missions. This includes managing overtime and isolation pay memos for management approval.
• Represent management and serve as a resource in daily routine matters; interpret institutional and organizational procedures and serve as a resource to the team.
• Gather information from multiple sources, compile data and prepare complex reports and presentations.
• Independently compose administrative sensitive material for signature.
• Screen telephone calls, independently answer inquiries, make appropriate referrals, complete requests; process and disperse incoming mail.
• Manage complex calendars; independently determine scheduling priorities, committing, and managing time, and coordination of multiple attendees.
• Create and maintain databases, spreadsheets, and tracking / filing systems.
• Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information distribution.
• Assist with preparing documentation for mission planning, schedules & deliverables.
• Perform other tasks as assigned.

Qualifications

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and / or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and / or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth / wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit / Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams :   https : / / www.llnl.gov / sites / www / files / 2023-05 / LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .