What are the responsibilities and job description for the Assistant Bursar position at LMC Le Moyne College?
About Le Moyne College:
Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.
Our Mission:
Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.
Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.
POSITION SUMMARY
The Assistant Bursar supports the Bursar/Manager, Student Accounts in accomplishing the operational and long-term goals of the Student Accounts office. Helps ensures Le Moyne students and families receive exceptional customer service in regards to student billing and collections. Provides leadership to Student Accounts staff in the absence of the manager. Works closely with various departments within the Le Moyne community to ensure completeness and accuracy of student billing accounts.
PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS
Job duties specific to this position:
Assist in all aspects of student account records, including policies, procedures, technologies and software related to billing, collection, deposits, cash receipting, sponsorship accounts, and loan disbursements.
Assists in the supervision of the Student Accounts team to deliver exemplary service to students, as well as internal and external customers.
Provide back up support in all areas of the Student Accounts office as needed.
Leads the monthly preparation and distribution of student account statements.
Follows all policies and procedures related to student billing and provides input to manager on their refinement.
Provides expertise in the development and implementation of account receivables improvements, work-flow and productivity analysis, financial analysis, and strategic planning for the Office of Student Accounts.
Counsel parents and students on account issues such as payment arrangements, disputed charges, refund requests, past due amounts.
Assists manager in holding formal trainings/attend student orientations to share knowledge of Student Account processes and procedures.
Coordinates with College departments to ensure tuition and fees, student housing, meal plans, insurance, and other charges are posted accurately and timely. Reviews and refines processes and collaborates with other departments to develop efficiencies and make necessary changes as needed.
Develops and maintains collaborative and productive relationships with personnel within various internal and external entities that impact the Office of Student Accounts and provides expertise to ensure College processes are developed strategically. Support Financial Aid, Student Life and Registrar offices with billing tables and daily ledger/student account updates. Resolve issues and discrepancies in student accounts.
May assist in the process of third-party employer billings.
Performs assigned reconciliations and keep manager informed of reconciliation status and variances.
Support the Student Account Coordinators with the hiring, supervising and mentoring of Student Account interns. Reviews work of student interns.
Assists in the recording of non-student cash receipts and appropriate bank deposit.
Collaborates with Financial Aid department to ensure compliance with institutional and governmental student aid regulations.
Understands the student refund process, troubleshoots as needed and processes refund vouchers.
Assists with 1098T tax reporting.
Support the fiscal year-end close process, including financial statement and government funds audits.
Support analytical reviews of outstanding balances of student’s accounts.
Job expectations for all Le Moyne College employees:
Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
Demonstrates excellent work attendance, reliability and work ethic.
Attends and actively participates in required meetings and training sessions.
Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
Must complete all required federal, state, institution and department trainings.
Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
Performs a variety of related duties as assigned.
QUALIFICATIONS
Bachelor’s Degree required.
3 years related experience, preferably performing cashiering and collection functions, or an equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the duties as described.
Experience in a college or university environment is strongly preferred.
Working knowledge of and experience with accounts receivable policies, procedures and regulations.
Demonstrated experience providing outstanding customer service.
Proficiency in the use of computerized general ledger/payroll or ERP systems and Microsoft Office programs, notably Excel, Word, Adobe PDF.
Experience with Workday, Ellucian Colleague, SQL Server and Entrinsik Informer software packages a plus.
Demonstrated ability to make decisions consistently that effectively balance the administration of compliance or policy with rational, logical customer-centric servicing.
Must be extremely detail-oriented with strong organization and time management skills.
Superior interpersonal skills with the ability to work with a wide range of campus constituencies.
Ability to work independently with minimal supervision and maintain confidentiality.
Additional Information:
Le Moyne Benefits
403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded)
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package
35 hour work week
Pay Range: $28.00 - $32.00 per hour
Equal Employment Opportunity
Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Application Instructions:
To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:
* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references
Salary : $28 - $32
