What are the responsibilities and job description for the Administrative / Office Assistant position at LMK Recruiting?
Job Description
Job Description
Our client prides themselves on fostering a collaborative, supportive, and efficient work environment. We’re seeking an Office Assistant who will serve as the welcoming face of their office while maintaining a productive and organized workplace. If you have a positive attitude, an eye for detail, and a passion for creating a professional and uplifting atmosphere, we’d love to hear from you!
What You’ll Do
As the Office Assistant, you’ll play a vital role in supporting our client and enhancing day-to-day operations. Your responsibilities will include :
Administrative Support
Answering phones and providing top-notch customer service.
Creating and managing service tickets.
Processing walk-ins and pick-ups, including paperwork, fee processing, and setting clear expectations.
Generating and managing invoices for outgoing and incoming transactions.
Processing checks and maintaining financial records through FreshBooks.
Auditing Microsoft licensing, web hosting, RMM, and similar systems monthly.
Office Organization
Keeping the office tidy, including replenishing supplies and ensuring bathrooms and the break room are clean and organized daily.
Sweeping outside and maintaining an inviting office environment.
Monitoring and maintaining inventory, including programming hardware and managing spreadsheets.
Shipping management and data upkeep.
Customer and Team Interaction
Greeting clients and visitors with a friendly and professional demeanor.
Ensuring all interactions reflect the company’s professional tone and culture.
Additional Duties
Watering plants weekly.
Processing invoices for specific vendors (e.g., Realpage for Windsor).
Supporting team productivity through problem-solving and a proactive mindset.
What We’re Looking For
Ideal Qualifications :
A positive, outgoing attitude that contributes to a welcoming environment.
Strong organizational skills and sharp attention to detail.
A problem-solving mindset with the ability to adapt to challenges.
Ability to set and maintain the professional tone of the office.
Excellent communication and multitasking abilities.
Why Join?
The team member will receive great benefits, a collaborative environment, and opportunities to grow. As part of their team, you’ll enjoy :
Competitive pay.
Comprehensive benefits package.
A positive and supportive workplace culture.
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