What are the responsibilities and job description for the Office Manager position at Local Initiatives Support Corporation?
LISC is one of the country's largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity and by providing technical assistance and capacity building to locally rooted organizations that carry out the work in communities.
Position Overview
The Office Manager reports to the Executive Director and is responsible for administrative functions for the Executive Director. The Office Manager also serves as the office manager and works closely in an administrative support role with all other team members. In addition, the Officer Manager will be responsible for providing a range of functions to support the LISC office. Responsibilities include procurement administration, compliance and disbursements, and financial management. The successful candidate must be proactive, organized, familiar with budgeting, able to perform multiple tasks and work well with others at all levels; possess outstanding administrative and computer skills; and have excellent oral and written communication skills.
Responsibilities
- Maintain calendar, manager schedule meetings and events attendance.
- Develop and enhance processes / procedures to effectively manage daily office operations.
- Draft written correspondence(letters; emails; etc.) on behalf of senior team members
- Facilitate donor lists, records, and communication materials used for external partner sponsorship event attendance support;
- Process and track local office procurement expenses monthly for accuracy; provide financial management support to include : invoicing.
- Process all incoming checks, gifts, grants and track status of all receivables;
- Plan and coordinate department meeting logistics for meetings, trainings and internal events.
- Coordinate travel for LISC NY team and ensure logistics are handled timely;
- Manage logistics for Local Advisory Committee meetings (scheduling, preparing and distributing materials, maintaining minutes, logistics, and meeting coordination) and other committees such as Quarterly Partners Convening, etc.;
- Oversee department mail, supplies, inventory and periodical subscriptions
- Work with LISC IT to maintain / troubleshoot LISC operating systems, software, applications, computer & other office equipment;
- Develop and maintain strong working relationships with local Program staff and national LISC operations staff
- Work with the following LISC platform of software to accomplish tasks : Salesforce, Certify, NetSuite, ADP and Box, etc.
- Perform additional duties, as assigned.
Qualifications
Compensation
LISC offers a competitive salary ($57,700 - $72,200) and excellent fringe benefits.
Our benefits include :
Medical, Dental, Vision Coverage : Comprehensive health plans for you and your family's well-being; Disability Insurance : Long-term and short-term coverage for peace of mind; Retirement Savings : Secure your future with our 401(k) and 403(b) plans; Generous Holidays : Enjoy ample time off to recharge and celebrate; Vacation, PTO, and Sick Days : Take advantage of flexible time-off policies to maintain work-life balance; Tuition Assistance : Pursue your educational goals with support from our tuition assistance program; Referral Program : Earn rewards for referring qualified candidates to join our team; Professional Development Opportunities : Grow and advance in your career with access to ongoing training and development programs tailored to your goals.
LISC is an equal opportunity employer. LISC does not discriminate in employment on account of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military status or veteran status, unfavorable discharge from military service, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.
Salary : $57,700 - $72,200
