What are the responsibilities and job description for the Administrative Project Coordinator position at Lockheed Architectural Solutions, Inc.?
Job Summary:
We are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team in Pascoag, RI. As a reputable Glass and Glazing firm established in 1955, we specialize in commercial glazing and façade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects.
The successful candidate will provide comprehensive administrative support to our front-end Sales & Estimating Department. Key responsibilities include project documentation, administrative tasks, data entry, and reporting.
Key Responsibilities:
* Maintain and organize project files, contracts, and other project-related documents
* Ensure accurate and timely filing and retrieval of documents, both physical and electronic
* Prepare and distribute meeting minutes, reports, and other project communications
* Administrative Support: Answer and direct phone calls, emails, and other inquiries
* Assist in the discovery of public and private bidding opportunities
* Schedule meetings, appointments, and travel arrangements
* Manage office supplies and equipment
* Maintain and update company project lists
* Assist with the preparation of project pre-qualification, bid packages, and proposals
* Support communication between project teams, subcontractors, suppliers, and clients
* Maintain and update project contact lists
* Distribute project-related information to relevant parties
* Data Entry & Reporting: Enter and maintain accurate project data
* Assist with the filing and organization of safety documents
* Help to maintain safety records
Requirements:
Proven experience in an administrative role, preferably within the construction industry
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with construction management software
We are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team in Pascoag, RI. As a reputable Glass and Glazing firm established in 1955, we specialize in commercial glazing and façade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects.
The successful candidate will provide comprehensive administrative support to our front-end Sales & Estimating Department. Key responsibilities include project documentation, administrative tasks, data entry, and reporting.
Key Responsibilities:
* Maintain and organize project files, contracts, and other project-related documents
* Ensure accurate and timely filing and retrieval of documents, both physical and electronic
* Prepare and distribute meeting minutes, reports, and other project communications
* Administrative Support: Answer and direct phone calls, emails, and other inquiries
* Assist in the discovery of public and private bidding opportunities
* Schedule meetings, appointments, and travel arrangements
* Manage office supplies and equipment
* Maintain and update company project lists
* Assist with the preparation of project pre-qualification, bid packages, and proposals
* Support communication between project teams, subcontractors, suppliers, and clients
* Maintain and update project contact lists
* Distribute project-related information to relevant parties
* Data Entry & Reporting: Enter and maintain accurate project data
* Assist with the filing and organization of safety documents
* Help to maintain safety records
Requirements:
Proven experience in an administrative role, preferably within the construction industry
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with construction management software
