What are the responsibilities and job description for the Construction Office CoordinatorConstruction Office Coordinator position at Lockheed Architectural Solutions, Inc.?
At , we are seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our team in our Pascoag, RI office. As a reputable Glass and Glazing firm, established in 1955, specializing in commercial glazing and façade projects, this role is crucial in ensuring the smooth and efficient administrative operations of our construction projects.
The Construction Administrative Coordinator will provide comprehensive administrative support to our front-end Sales & Estimating Department. With experience working on both public and private projects, as well as DCAMM and DAS, this individual will play a vital role in the success of our company.
Key Responsibilities:
- Maintain and organize project files, contracts, and other project-related documents.
- Ensure accurate and timely filing and retrieval of documents, both physical and electronic.
- Prepare and distribute meeting minutes, reports, and other project communications.
- Answer and direct phone calls, emails, and other inquiries.
- Assist in the discovery of public and private bidding opportunities.
- Schedule meetings, appointments, and travel arrangements.
- Manage office supplies and equipment.
- Maintain and update company project lists.
- Assist with the preparation of project pre-qualification, bid packages, and proposals.
- Support communication between project teams, subcontractors, suppliers, and clients.
- Maintain and update project contact lists.
- Distribute project-related information to relevant parties.
Data Entry & Reporting:
- Enter and maintain accurate project data.
- Assist with the filing and organization of safety documents.
- Help to maintain safety records.
To be successful in this role, you will need proven experience in an administrative role, preferably within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is also required. Familiarity with construction management software is preferred.
We offer a comprehensive benefits package, including health, dental, vision, and paid time off and holidays.
