What are the responsibilities and job description for the Executive Administrative Assistant position at Lockton?
Your Responsibilities
If you are a dynamic and independent individual looking for a unique, multi-faceted career opportunity with a growing business, we want you to join our team! Lockton is seeking an Executive Coordinator to support the Lockton Information Technology CIO and assist with other executives as needed within the Information Technology leadership team.
As an Executive Coordinator, you must possess exceptional time management, organizational, and multi-tasking skills, as well as superb communication and people skills. Our ideal candidate is a detail-oriented team player, able to deal with multiple personalities and can hit the ground running, knows when to tap relevant resources for needed information, has excellent problem-solving skills, and can build strong global relationships across and outside of the organization.
Responsibilities
If you are a dynamic and independent individual looking for a unique, multi-faceted career opportunity with a growing business, we want you to join our team! Lockton is seeking an Executive Coordinator to support the Lockton Information Technology CIO and assist with other executives as needed within the Information Technology leadership team.
As an Executive Coordinator, you must possess exceptional time management, organizational, and multi-tasking skills, as well as superb communication and people skills. Our ideal candidate is a detail-oriented team player, able to deal with multiple personalities and can hit the ground running, knows when to tap relevant resources for needed information, has excellent problem-solving skills, and can build strong global relationships across and outside of the organization.
Responsibilities
- Assistant to the Chief Information Officer, proactively managing a dynamic schedule with engagements across the globe.
- Will be responsible for managing the calendars of the CIO and their direct reports and anticipating needs/problem solving before a situation even arises.
- Schedule meetings and coordinate travel arrangements. International travel expertise is a plus.
- Leading/Assist with the planning and coordination of meetings and special events occurring throughout the year on both a casual and formal basis.
- Analyze incoming email and phone calls to determine their significance and treatment.
- Complete expense reports.
- Prepare e-mails, letters, and other business correspondence.
- Greet and host visitors, both US and international.
- Perform general office duties.
- Strength with Power Point creation a plus.
- Support special projects for the CIO and other office duties.
- Work as a team with other Executive Assistants.
- Serve as a role model to other associates with respect to positive attitude, performance, and leadership.
- A minimum of five years' executive level support experience.
- Advanced skills in Microsoft Office suite; specifically Excel and PowerPoint.
- Strong communication skills, along with the ability to develop relationships.
- Excellent proofreading and editing skills. Strong attention to detail required.
- Ability to work independently.
- Entrepreneurial, self-starter attitude. Must be able to voice opinion on improving the working relationship.
- Thrives in a fast-paced environment.
- Organizational and time management skills to prioritize workload and meet time sensitive deadlines.
- Must have the demonstrated ability to not disclose confidential information, along with precise and careful handling of critically sensitive and confidential documents.
- Must be able to work in the office when the CIO is in.
- From time to time some travel required in the U.S.
