What are the responsibilities and job description for the DPP Secretary- Central Office position at Logan County Schools?
CLASSIFIED PERSONNEL JOB DESCRIPTION- DPP SECRETARY
POSITION TITLE: SECRETARY-DPP SECRETARY
DAYS of EMPLOYMENT: 185-240 days
REPORT TO: DIRECTOR OF DPP
BASIC FUNCTION: Perform a wide variety of specialized and responsible secretarial and administrative support duties for a DPP. To organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.
GENERAL DUTIES:
Shall provide secretarial assistance to the Director of Pupil Personnel.
Shall determine appropriate action within clearly defined guidelines.
Shall present a positive image of the school/district to parents, and convey to them the school’s genuine concern with the education, growth and development of each student.
Shall work to develop a positive public relationship between the school district and the community.
Shall react positively to directives.
Shall carry out assignments in a timely manner without undue checking.
Shall adhere to time schedules as set forth.
Shall have a willingness to cooperate with the district administrators, principals and staff.
Shall maintain the confidentiality, both verbally and in written form, of each student’s educational records.
Shall strive to maintain and improve professional competence.
Shall adhere to School Board of Education Policies and Procedures.
SPECIFIC DUTIES:
Shall complete and maintain files as directed by the DPP.
Shall interview callers, exercising considerable judgment and applying experience in making decisions.
Shall type a wide variety of materials such as correspondence, reports, contracts, forms and other documents.
Shall assist in preparing monthly statistical and enrollment reports for administrators.
Shall assist in preparing reports mandated by the state department.
Shall maintain other records as required by policy, regulations or law.
Shall exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the DPP in peronal and telephone contacts and meetings.
Shall research records and obtain information from other offices and agencies as necessary to perform assigned duties.
Shall compose effective correspondence independently.
Shall perform other duties as assigned by the supervisor.
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record keeping and report writing techniques
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives
Oral and written communication skills
Applicable sections of Kentucky Administrative Regulations and other applicable laws.
Interpersonal skills using tact, patience, and courtesy.
Telephone techniques and etiquette.
Operation of a computer including knowledge of office software and spreadsheets.
ABILITY TO:
Perform secretarial and administrative assistance duties.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Type at an acceptable rate of speed.
Work independently with little direction.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action.
Make arrangements for meetings and conferences.
Maintain a variety of files, records and logs.
Provide work direction to others as assigned.
