What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Logos Academy Harrisburg?
Job Overview
We are looking for a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team! This role is essential in creating a welcoming and organized school environment, providing administrative support, and assisting with daily operations. As part of our school community, the Receptionist/Administrative Assistant will serve as the first point of contact for families, students, and staff, ensuring smooth communication and efficient office management.
This position offers room for growth into an Office Administrator role, with opportunities to take on increased responsibilities such as student enrollment, tuition management, and broader administrative tasks. As responsibilities grow, so does compensation, making this a great opportunity for someone looking to develop their career in school administration.
Key Responsibilities:
Reception & Visitor Management
- Serve as the first point of contact, greeting visitors and ensuring security protocols are followed using the Raptor system.
- Answer and direct incoming phone calls, managing general inquiries and routing messages to the appropriate departments.
- Handle incoming and outgoing mail, including certified mail and post office trips as needed.
Student & Family Support
- Attendance Management: Track daily attendance, contact families regarding absences and tardies, and schedule attendance meetings.
- Bussing Coordination: Communicate with district transportation offices regarding student transportation and manage bus dismissal.
- Family Engagement: Serve as the point of contact for family communication regarding student needs, health concerns, and attendance.
General Administrative Tasks
- Executive Support: Provide administrative assistance to the Head of School and Assistant Head of School, including communications and special projects.
- Website & Family Resources: Update school website content, family resources, and announcements as directed.
- Communication: Handle incoming inquiries via phone and email, proofread school communications, and relay updates professionally.
- Scheduling: Manage appointments for attendance meetings, school tours, shadow days, and other events.
- School Operations: Assist with arrival, dismissal, lunch, recess, or other coverage needs as assigned by the Executive Team.
Qualifications & Experience
- Bachelor’s degree in communications or a related field, or equivalent experience.
- Strong interpersonal and organizational skills, with the ability to manage multiple tasks independently.
- Proficiency in office software (email, word processing, spreadsheets) and internet research.
- Ability to handle sensitive information with discretion and professionalism.
- Composure in handling stressful situations with a problem-solving mindset.
- Previous experience using FACTS strongly preferred.
If you are an enthusiastic individual who thrives in an administrative capacity and enjoys interacting with people, we encourage you to apply for this rewarding position as a Receptionist/Administrative Assistant.
Job Types: Full-time, Temp-to-hire
Pay: From $16.50 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Harrisburg, PA 17102 (Required)
Ability to Relocate:
- Harrisburg, PA 17102: Relocate before starting work (Required)
Work Location: In person
Salary : $17