Administrative Assistant

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Administrative Assistant to support our executive team and serve as a key liaison between leadership and internal/external stakeholders.

This is a dynamic role ideal for someone who takes initiative, communicates effectively in both English and Spanish, and enjoys juggling multiple priorities with poise and discretion.

Location: Marlton, NJ

Pay: $60,000 to $65,000

What You'll Do

• Serve as the primary point of contact between executives and internal teams, clients, and external partners
• Manage incoming calls, take detailed messages, and direct communications appropriately
• Respond to executive requests with a sense of urgency and professionalism
• Maintain executive calendars, schedule meetings, and coordinate appointments with timely reminders
• Arrange domestic and international travel, including flights, accommodations, and itineraries
• Create professional presentations, reports, and briefing materials as needed
• Organize and maintain both digital and physical filing systems to ensure efficient document management

What We're Looking For

• Proven experience in an administrative or executive support role
• Strong writing skills and the ability to communicate clearly and professionally
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Fully bilingual in Spanish and English (spoken and written)
• Excellent organizational, time management, and problem-solving abilities
• Familiarity with modern office technologies and tools
• Ability to handle sensitive information with discretion and confidentiality
• High school diploma required; additional administrative training or certification is a plus