Residential Lease Administrator

The Residential Lease Administrator handles tasks related to managing a portfolio of thousands of residential leases, with an emphasis on rent-regulated leases, ensuring compliance with rent laws, and processing renewal lease agreements in accordance with local regulations. This role is particularly focused on rent-controlled and rent-stabilized properties under New York City's rent stabilization laws.

Lease Management:

• Administer and maintain all rent-regulated leases, and renewal leases ensuring compliance with NYC Rent Stabilization and Rent Control laws.
• Process newly approved leases, statutory renewals, and amendments in accordance with rent guidelines.
• Monitor expiration dates of rent-regulated and non-regulated leases, confirming timely delivery of renewal lease offers and follow-up to ensure return of executed documents.
• Administer and maintain all non-regulated residential leases and assist property management and leasing teams with commercial tenant leases and lease documents.
• Maintain accurate records and files of lease agreements, renewals, rent adjustments, and other tenant communications.
• Prepare applications, file, track and document any allowable rent increases (or decreases), including IAI’s, MCI’s, etc., ensuring they align with legal guidelines. Providing workpapers within the files for future reference.
• Assist consultants with MCI’s, J-51’s, etc., filings.  

Compliance & Documentation:

• Prepare and submit Annual Rent Registrations to the New York State Division of Housing and Community Renewal (DHCR).
• Make sure all regulated leases meet NYC Department of Housing Preservation and Development (HPD) and Division of Housing and Community Renewal (DHCR) requirements; regularly updating lease form, upon counsel advisement, to insure all required and recommended riders and attachments are provided with new leases and renewal leases.
• Collaborate with legal teams to address any disputes or compliance issues involving rent-regulated leases.
• Submit necessary paperwork to DHCR and HPD for rent adjustment applications, rent overcharge complaints, and other regulatory processes.

Rent Stabilization Law Adherence:

• Oversee adherence to rent stabilization laws, ensuring that rent increases, late fees, and other charges are applied within the legal limits.
• Stay current with changes in NYC rent laws and ensure compliance in lease administration.

Tenant Communication:

• Serve as a point of contact for tenants regarding lease inquiries and concerns.
• Process and respond to tenant complaints or disputes related to lease issues.

Rent Collection:

• Work with the accounts receivable team to ensure rent payments are collected in accordance with lease terms.
• Track rent arrears and implement procedures for managing late payments, including serving notices if necessary.

Reporting:

• Provide regular updates on the status of leases, renewals, and compliance issues.

Education:

• High school diploma or equivalent required; college degree preferred.

Experience:

• Minimum of 2-3 years of experience in rent-regulated lease administration, property management, or related fields.
• Strong knowledge of NYC rent stabilization and rent control laws.

Skills:

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills for dealing with tenants, landlords, and legal representatives.
• Ability to interpret and apply local, state, and federal regulations regarding rent control and rent stabilization.
• Proficient in Microsoft Office Suite, with a focus on Excel and Word; experience with property management software is a plus.

• Salary: $70,000 - $85,000, based on experience.
• Benefits: Health insurance, retirement plans, paid time off, and other benefits.
• Friendly office environment with opportunity to occasionally visit properties.

This role requires a detailed understanding of the regulatory environment for rent-regulated properties in NYC, and an ability to navigate the complex rules governing tenant and landlord relationships.

Longacre Asset Management is a NYC-based vertically integrated real estate operator, formed by a joint venture of PH Realty Capital and Rockledge CRE. The Longacre platform, with an aggregate $1.2 billion AUM, includes numerous real estate investment properties and related assets. The company is entrepreneurial, nimble, and rapidly growing.

Our Core Values:

• We believe in doing the right thing – we are values driven.
• We believe in taking care of our customer. Always.
• We believe in idea meritocracy. The best ideas always win. Check your ego at the door.
• We believe in leading with bold ideas – we are innovative.
• We believe in striving for excellence – we go above and beyond.
• We believe in saying humble, and hungry – this means we’re ambitious, not arrogant.
• We believe in acting like an owner – we are accountable.

Longacre Asset Management and Longacre Holdings are an Equal Opportunity Employer. Qualified applicants will receive consideration without regarding to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.