What are the responsibilities and job description for the Executive Secretary/Administrative Assistant position at Longwood Arenas?
Job Summary
We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, proficiency in office software, and a strong ability to manage multiple tasks simultaneously. The Secretary will act as a point of contact for internal and external clients, ensuring a professional and welcoming environment.
Duties
- Manage and maintain executives’ schedules, including calendar management and appointment bookings.
- Answer phone calls and respond to inquiries with professionalism and courtesy, demonstrating excellent phone etiquette.
- Provide customer support by addressing client needs and directing them to appropriate resources.
- Perform clerical duties such as filing documents, data entry, and maintaining organized office records.
- Assist with bookkeeping tasks using QuickBooks, ensuring accurate financial records are kept.
- Prepare correspondence, reports, and presentations as required.
- Support medical reception functions if applicable, including patient scheduling and managing medical records.
- Collaborate with team members to enhance office efficiency and workflow.
Qualifications
- Bilingual proficiency is preferred but not mandatory.
- Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
- Previous experience in a customer support or administrative role is highly desirable.
- Familiarity with medical receptionist duties is a plus for candidates applying in healthcare settings.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in all work performed.
- Ability to work independently as well as part of a team in a fast-paced environment.
Join our team as a Secretary where you can contribute your skills while supporting our mission of delivering exceptional service!
Job Type: Full-time
Pay: $18.44 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Education:
- Bachelor's (Required)
Ability to Commute:
- Ocala, FL 34482 (Required)
Work Location: In person
Salary : $18 - $20
