Facilities Clerk

The Facilities Clerk will support the department administratively with work orders, purchase orders, shipping and receiving and phone calls. This position will also assist with correspondence that flows in and out of the Facilities Department.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Responsible for computer inputs daily labor allocations of Facilities employees
Assist in the processing of Facilities purchase orders by accurately inputting in the computer
Call vendors for bids and placing orders
Assist in processing invoices to accounting
Answers phones and coordinates communication using 2-way radio
Assists with the correspondence that flows in and out of the Facilities Department
Assists with the shipping and receiving of parcels
Will answer and route phone calls
Other duties as assigned

SKILLS, KNOWLEDGE AND ABILITIES
Minimum 2 years of administrative and/or purchasing experience preferred
Have a working knowledge of word processing, databases, and electronic spreadsheets
Must be able to file and keep accurate records
Must be able to multi-task and be well organized
Must be able to type 40 wpm and operate a 10-key machine
Must be able to effectively communicate by email, on the telephone, and 2-way radio giving job-related messages and directions

PHYSICAL REQUIREMENTS OF JOB
Must have a valid California Driver License
Must be able to communicate on the phone and 2-way radio
Must be able to work a flexible schedule, including days, nights, weekends, and holidays
Must be able to pick up and distribute mail
Must be able to move around the grounds, including climbing up and down stairs
Must be able to lift a minimum of 20 pounds
Must be able to work in various weather conditions, such as heat, cold, and/or rain as needed
Must be able to operate a pallet jack or fork lift as needed