School Front Office Assistant

Job Summary

Currently Academy of Alameda does not sponsor work visas, only applicants available to legally work in Alameda, CA, USA without requiring employer sponsorship will be considered.
The Academy of Alameda (TK-8) School Front Office Assistant Job Classification: Non-exempt Job Type: Full-time Reports to: Office Manager The Office Assistant will play a critical role in maintaining the systems that support AoA’s mission. They will manage the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must passionately believe in AoA’s mission and vision and have the ability to enthusiastically share that with others. Essential Duties & Responsibilities Manage front office and incoming visitors Take the lead on providing a welcoming and organized front office that reflects the school’s values and culture Monitor and Greet every person who enters the office with warmth, within 30 seconds of their arrival Receive and direct incoming phone calls, greet and direct visitors and students, and respond to general questions Assist with front office sales of school merchandise Open and close the office daily in adherence to office hours Support nurse and other office staff with general health and safety duties Manage student attendance and data Serve as the point person for incoming attendance information from families, including illnesses and independent studies. Track daily student attendance accurately in Aeries, including distributing tardy slips, checking records, and compiling attendance documentation Maintain complete and accurate student records in Aeries (update invalid phone numbers, mailing addresses, etc.) Support with compiling academic data for report cards, transcripts, and other documents as needed Family Support Manage specific parts of the enrollment process, such as collecting incoming new student enrollment paperwork Manage the volunteer process with support from th

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