Recreation Coordinator

SUMMARY: Under general supervision of a Recreation Manager, the Coordinator is responsible for developing and administering programs related to a variety of Department activities including:  aquatics, camps, classes, cultural, senior services, special events, sports, etc. This position will work closely with contractors, staff and community stakeholders to ensure high quality and engaging program offerings that support the achievement of LGS Recreation’s mission and vision.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following; other duties may be assigned.

• Maintain online program registration and content 

• Recruit, hire, train and supervise staff
• Oversee department budget and expenditures to meet fiscal objectives

• Manage day-to-day operations to ensure compliance with all LGS Recreation policies and procedures including safety, supervision, and emergency response
• Secure and monitor facilities usage and transportation needed for field trips
• Purchase and maintain supplies for activities

• Develop strategies to motivate staff and achieve program goals
• Assist in the marketing and distribution of program information
• Develop and maintain collaborative relationships with all program stakeholders
• Respond promptly and professionally to all stakeholder inquiries
• Conduct program quality visits, monitor and evaluate the effectiveness of programs 

• Conduct staff reviews to assess, improve and applaud their performance
• Identify and hire independent contractors to ensure safe, fun, and developmentally appropriate class offerings
• Ensure vendor contracts are completed prior to class start date 
• Process vendor payments accordingly 
• Develop and monitor department budget 
• Develop and maintain effective program marketing and communication pieces
• Organize special events
• Ensure buildings and equipment are kept cleaned and maintained to standards 
• Evaluate and monitor program offerings and delivery of services 
• Ensure compliance with all LGS Recreation policies and procedures including safety, supervision, and emergency response
• Other related duties as assigned

SUPERVISORY RESPONSIBILITIES: Directly supervises program staff

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties.  Administrative duties and responsibilities are essential job functions and requirements that are subject to possible modification to reasonably accommodate individuals with disabilities, to perform the essential functions. Own transportation may be required for visits to other facilities and perform other duties as assigned/needed.

• EDUCATION AND/OR EXPERIENCE: Bachelor’s degree (B.A.) from four-year college or university in Education, Recreation or related field and two years of related experience; or four years related experience and/or training; or equivalent combination of education and experience.

• LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must have the ability to write routine reports and correspondence as well as, speak effectively before groups of customers and/or employees within the organization.

• MATHEMATICAL SKILLS: Ability to perform basic math including calculations of fractions, percent’s and/or ratios. Must have budgeting knowledge and understand how to read, create and monitor budgets.  

• COMPUTER SKILLS: Solid experience working with Microsoft Windows 7/8 and Office 10 which includes word outlook, processing, spreadsheets and database programs. 

• REASONING ABILITY: Must have the ability to solve problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to read technical information, compose a variety of documents and/or facilitate group discussions; and solve practical problems.

• CERTIFICATES, LICENSES, REGISTRATIONS:  Lifeguard Certification (required), Lifeguard Instructor's Certification (preferred)

OTHER SKILLS AND ABILITIES: 

• CUSTOMER SERVICE: Must be customer service oriented, accurate, self-motivated, and be able to use time efficiently. Must have strong interpersonal skills and be able to direct and motivate office clerk staff to provide excellent customer service to our internal and external customers. 

• PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. High repetitive motion due to high computer usage. 

• The employee must occasionally lift and/or move up to 30 pounds or more. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

• WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually quiet when in the office.
• Program locations, Recreation and other Agency facilities may be noisy with very dynamic movement. 
• Individual may on occasion be exposed to natural weather conditions that may vary from extreme sun to cold, wet rainy and windy conditions. 

GENERAL INFORMATION: 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of this position.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek assistance as required.  Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s services (may include: visitors, employees and other community members).