What are the responsibilities and job description for the Fleet Maintenance Administrator position at LOT Management?
Type: Full Time/Non-Exempt
Schedule: Monday - Friday
Reports to: Fleet Maintenance Manager
Weekly Pay
Jumpstart your career as a Fleet Maintenance Administrator!
Are you detail-oriented, organized, and eager to join a leading company? In this role, you will support our Fleet Maintenance Manager and dedicated maintenance team by handling essential administrative tasks, keeping records in check, and ensuring smooth day-to-day operations. From managing a GPS-tracking system to processing maintenance transactions and working closely with our accounting department, you will play a vital role in keeping our fleet running efficiently.
If you are a proactive problem-solver who thrives in a fast-paced, team-oriented environment, we want to hear from you! Plus, you'll be part of a family-oriented company culture that values teamwork and growth.
About the Company: Red Cow is a family of commercial property owners and managers offering creative maintenance and improvement solutions. Our "Bundled Companies" strategy creates an efficient platform for procuring recurring services, property maintenance, asphalt and concrete repair, landscaping, and general contracting.
General Function
- Record keeping, data entry, copying, filing, and scanning of all backup documentation
- Set up and maintain the administration of a GPS-tracking system
- Process all maintenance transactions for all units, including company vehicles and other courtesy requests
- Invoice reconciliation of work orders and delivery of invoices to the accounts payable department
- Research and gathering of all necessary receipts for monthly credit card reconciliation
- Work closely with the Accounting Department to process invoices, payments, receipts, returns, receivables
- Place orders for office supplies, office water, waste pick up, and parts for mechanics
- Maintain relationships with all Mechanics and Company Employees, focusing on maintaining the family-oriented company culture
Fleet Maintenance
- Monitor, update, and maintain our Maintenance Management Programs
- Monitor monthly Fleet Inspections, communicate with Fleet Manager report needs for services, i.e., oil changes, windshield repairs, tires
- Schedule all Fleet Maintenance transactions with employees when applicable
- Work closely with the Accounting Department to process and update vehicle purchases, user changes, department changes, and provide and receive vehicle information
- Monitor and update monthly vehicle mileage, report to the VP, and Accounting Department
- Process work orders, which include scheduling and ordering of parts
- Process Fleet Registration- includes processing DMV invoices, properly ensuring all Fleet registration has been paid and received in a timely time, coordinating the distribution of Registration and Insurance
- Process and order Yard Fleet Fuel, and record the allocation of vehicle fuel
- Tracking parts inventory, maintaining inventory quantities
- Troubleshoot and resolve any challenges that may occur with products/services in collaboration with the Fleet Services Manager
- Communicate with all third-party vendors in relationship building
- Additional projects and/or duties as assigned by the Fleet Services Manager, Fleet Services Supervisor or the Fleet Accounting Department
- Maintain cleanliness of bathroom, trash, uniforms, etc.
- Sign off on package deliveries
Requirements
The Ideal Candidate has:
2 years of prior experience working in the car or fleet leasing, maintenance, repair, or sales industry, and general familiarity and understanding of vehicle maintenance and parts terminology- Excellent organizational skills and strong attention to detail
- Willingness to learn and grow as an individual as the Company expands and grows
- Present new ideas to enhance Fleet Department efficiency and reliability
- Flexible attitude with time and tasks
- Ability to prioritize work and multitask
- Ability to effectively communicate with a wide range of Company contacts from field employees to the executive level, both verbally and in written format
- Computer Skills: Microsoft Word, Microsoft Excel, Internet, Outlook
- A pleasant and professional demeanor
- Ability to work as part of a team while accomplishing Department and Company goals
- Self-motivated individual with and ability to work independently with little direction
- Skilled in decision making and problem solving
We Offer:
- Weekly Pay
- Benefits such as medical, dental, vision, and life insurance
- Company matched 401(k)
This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.
Want to work in a friendly, fast-paced environment where opportunities for advancement abound?
We believe that a diverse culture means more than just recognizing our differences. A truly diverse culture allows you the opportunity and freedom to be yourself. We are committed to celebrating diversity and to fostering a diverse working community.
Want to work in a friendly, fast-paced environment where opportunities for advancement abound?
We believe that a diverse culture means more than just recognizing our differences. A truly diverse culture allows you the opportunity and freedom to be yourself. We are committed to celebrating diversity and to fostering a diverse working community.
All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law.
Equal Opportunity Employer D/F/M/V.
About LOT Management:
ALL HUSTLE, NO HASSLE, DONE RIGHT!We are a one stop shop for commercial properties. Lot Management is a member of The Red Cow Family of Companies; Red Cow is a family of commercial property enhancement companies that provide property owners and managers with creative maintenance and improvements solutions.
