What are the responsibilities and job description for the Operations Administrator position at LOT Management?

About the Job

Job Title : Operations Administrator

Classification : Full-Time | Non-Exempt / Hourly

Location : This is an On-Site position at our office in Kearny Mesa

Reports to : Operations Admin Manager

Schedule : Monday - Friday

About the Company : LotManagement partners with industry-leading property owners and managers by providing a multitude of services, which include janitorial, power washing, sweeping, window cleaning, engineering, maintenance, asphalt, masonry, and parking lot striping.

We are looking for the right person to fill our Operations Administrator position. This individual will play a pivotal role in supporting many functions within our operations team through the following areas of responsibility :

Accurate and timely creation of high-volume RFPs (Request for Proposal), Proposals, and Work Orders covering multiple divisions.
Support communication with Sub-Contractors verifying the schedule of work, and collection of invoices.
Assist and support operations to ensure all work details have been captured for the closure of the job.
Prepare and send schedule notifications to clients daily ensuring all parties are aware of job status.
Provide the necessary level of customer service to internal team members (Ops and Accounting) on ad hoc request.
Gather and prepare data / reports for monthly meetings to discuss outstanding RFPs / Work Orders.
Enter job cost and non-job costed reported hours for the Operations team while performing timecard audits.
Support gathering necessary Client and Vendor information for proper setup within the system.
Assist in open purchase orders process review.
Assist in documentation management (i.e.) Credit Card expense reports, W9s, business licenses, etc.

Education, Experience, and Skills :

1 year of office or administrative work preferred, but not required.

Bilingual in English and Spanish preferred, but not required.

Strong oral, written, and interpersonal communication skills.

Strong organizational and interpersonal skills, including both written and verbal communication.

Attention to detail and use of reasonable judgment.

Microsoft Office and CRM knowledge (Sage, Zoho, Crystal Reports) preferred, but not required.

Ability to maintain confidentiality, work with others collaboratively, and possess good organizational and problem-solving skills.

Physical Demands :

This position requires the employee to sit for the majority of the day, with occasional standing. Constant hearing, seeing, talking, communicating, reading, writing in an indoor environment. Will require long periods of time reviewing information on computer monitors.

We Offer :

Weekly Pay

Medical, Dental, Vision, and 401(K) company matched

Accrued PTO, Holiday Pay, and CA Sick Days

This company is an equal-opportunity employer. Red Cow Family of companies does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable state or federal civil rights laws.

About LOT Management :

ALL HUSTLE, NO HASSLE, DONE RIGHT!We are a one stop shop for commercial properties. Lot Management is a member of The Red Cow Family of Companies; Red Cow is a family of commercial property enhancement companies that provide property owners and managers with creative maintenance and improvements solutions.

Salary : $25 - $30

Apply for this job

Receive alerts for other Operations Administrator job openings

Operations Administrator

What are the responsibilities and job description for the Operations Administrator position at LOT Management?

What is the career path for a Operations Administrator?

Job openings at LOT Management

Not the job you're looking for? Here are some other Operations Administrator jobs in the San Diego, CA area that may be a better fit.

We don't have any other Operations Administrator jobs in the San Diego, CA area right now.

AI Assistant is available now!