What are the responsibilities and job description for the Executive Assistant position at Lotane & Associates P A?
About Company:
Lotane & Associates (LA) is a debt collection and subrogation law firm located in Cocoa, FL.
LA has been practicing in Brevard County for over 45 years and serves companies throughout the state of Florida. Our collections lawyers and staff are dedicated solely to pursuing efficient recovery of bad debts for our clients.
About the Role:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team in Cocoa, FL. As an EA, you will be responsible for providing administrative support to the Director of Operations to ensure efficient operation of the office. The successful candidate will be able to work independently with little or no supervision, and will be able to handle a wide range of administrative and executive support-related tasks. This position requires excellent organizational skills, the ability to prioritize work, and strong attention to detail. The ideal candidate will be able to communicate effectively and professionally with all levels of staff and external contacts.
Minimum Qualifications:
- High school diploma or equivalent
- 2 years of experience in a similar administrative role
- Proficient in Microsoft Office Suite
- Excellent communication and interpersonal skills
- Ability to prioritize and multitask in a fast-paced environment
Preferred Qualifications:
- Experience with calendar management software
Responsibilities:
- Maintain calendars and schedule appointments
- Arrange meetings and conference calls
- Handle incoming and outgoing mail and faxes
- Perform general clerical duties
- Make travel arrangements and prepare expense reports
Skills:
As an Administrative Assistant, you will use your excellent organizational and time management skills to maintain calendars, arrange meetings, and make travel arrangements. You will also use your strong communication and interpersonal skills to interact with staff and external contacts. Your proficiency in Microsoft Office Suite will be essential in performing general clerical duties, including photocopying, faxing, and filing. Additionally, your ability to prioritize and multitask in a fast-paced environment will be crucial in ensuring efficient operation of the office.
Monday thru Friday, 8a-5p
