Meeting and Events Coordinator

• Ensure all billing requirements are met
• Answer all telephone inquiries in a pleasant, courteous and professional manner and ensure that all pertinent information is noted accurately and legibly to be communicated to the Director of Meetings and Events or Catering Sales Managers
• Assist and handle all administrative needs for the Director of Meetings and Events or Catering Sales Managers
• Prepare all written communications: memorandums, BEOs, contracts, sales letters, cover letters, thank you letters, mailings, collateral, etc.
• Retrieve all mail from mail room
• Ensure that administrative operation has adequate stock of materials necessary to perform all daily tasks and order supplies as needed
• Perform all administrative duties in a tidy, organized manner and maintain offices in an orderly and guest ready environment at all times
• Responsible for daily distribution of guarantee sheets, memos, reader boards and their accuracy. Must walk throughout hotel to deliver last minute events
• Check all banquet statements and ensure their accuracy before the conclusion of all events
• Maintain a par stock of all printed menus and sales collateral as well as a stock of completed sale kits.
• Print and assemble all table menus, place cards and tent cards as needed
• Place all flower orders as needed and ensure correct billing
• Communicate all last minute changes, additions and cancellations via telephone or hand delivered memo.
• Ensure that all entries in Delphi are accurate
• Attend all necessary meeting and take appropriate minutes
• Prepare all necessary reports: forecasts, pace reports, lost business reports, inquiries, booking reports, trace reports
• Make room reservations as needed and ensure the delivery of amenities
• Process all purchase orders and special requests
• Order all audio visual requests as needed

Hourly rate: $32.99

Salary : $33