Office Associate

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Job Description

This position handles a variety of clerical and/or HR responsibilities (e.g., Timekeeper Admin, recruiting, employee onboarding, employee training, AP/AR) for grains and oils plant. 

Primary Responsibilities/Essential Functions

Office Support

• Responsible for administrative support to the operation and Director-US Crushing.
• Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to.
• Support and is a backup for the Production Associate position.

   Production Associate Backup

• Accounting responsibilities
• Processes accounts payable
• Requisitions coding
• Invoice coding for production, maintenance, chemical and all capex for the soybean crushing, Glycerin, Packaging, biodiesel and Lecithin plant.

   Human Resources

• Submit accurate and timely payroll information to corporate payroll department by the required deadlines.  Investigates and resolves any pay issues in a quick and efficient manner.  Identifies long term or systemic issues and makes recommendations for process improvements.

• Create job postings, review job seekers, coordinate interviews and selection processes to include but not be limited to ensure appropriate background checks and other screens are completed.  Ensure compliance with all applicable regulations and laws. 

• Provide resource for employee training and develop activities and needs including at a minimum an on-boarding program for new employees.

• Partner with management to communicate various Human Resource policies, procedures, plans, etc..

• Support and lead strategic and tactical HR initiatives for the location and drive process improvements in people processes to establish and execute on world class HR actions.

Additional Responsibilities

• Completes miscellaneous clerical tasks as assigned by the management.
• Generation of employee reports, organization chart updates
• Support organization resources for meetings, lunch, visitors and completes miscellaneous clerical tasks as assigned by the Plant Management
• Completes miscellaneous clerical tasks as assigned by the Plant, Operations and SHE managers.

Qualifications

Education/Professional Certifications/Licenses

The following is the basic qualification: 

• High School diploma/GED
• Valid Driver’s license

The following is the preferred qualification: 

• Associate degree in Business Administration

Experience

The following are the basic qualifications: 

• 1 or more years of experience in an office environment in a manufacturing setting.
• 1 or more years of previous experience as a Human Resource partner for a manufacturing plant.

The following are preferred:

• Previous experience and on-the-job training related to accounting and relevant clerical tasks.

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers, Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible professional manner and comply with the law and Company policy.

Equipment Used

      Typical office equipment: PC, telephone, fax machine, calculator, scanner and copier.

      In plant areas: must wear proper personal protective equipment (PPEs) when required.

Working Conditions

      Typical office environment. Periodic visits to industrial operations areas are necessary with exposure to a variety of temperatures and prevailing weather conditions; exposure to gases, vapors, dust and odors; and exposure to areas with wet floors and high volume of noise.  Personal protective equipment (PPEs) will be worn in compliance with Company standards and government regulations as required. 

Employee Supervision

      No supervisory responsibilities.

Decision Making/Accountability

Works independently when handling routine duties; consults with supervisor about unusual matters or infrequent occurrences.

Additional Information

Knowledge/Skills/Abilities (including any physical demands)

The following are the basic qualifications: 

• Knowledge of administrative, clerical and HR procedures
• Basic knowledge of HR laws and procedures
• Ability to listen to and understand information and ideas presented verbally, electronically, or otherwise, and respond appropriately.
• Ability to maintain confidential information.
• Proficiency with spreadsheet and word-processing software, (e.g., Excel and MS Word) and ability to explain, teach and mentor others courteously and respectfully.
• Knowledge of Kronos and Workday systems
• Ability to work independently in a fast-paced environment, handle multiple tasks and prioritize workload.

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

- Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
- 401k with Company Match
- Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
- Paid Time Off (PTO) and Paid Holidays
- Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us