What are the responsibilities and job description for the Executive Administrative & Operations Coordinator position at Louise Beck Properties, Inc.?
We're seeking a highly organized, reliable, and detail-oriented Executive Administrative & Operations Coordinator to support our leadership team and ensure seamless day-to-day operations. This is a dynamic role that requires strong time management, exceptional communication skills, and the ability to handle a variety of administrative and operational responsibilities with professionalism and efficiency.
If you thrive in a fast-paced environment, love problem-solving, and take pride in keeping everything running smoothly, this position is for you!
Key Responsibilities:
✅ Administrative Support & Task Management
- Manage and prioritize the Director’s email inbox, ensuring prompt and professional responses.
- Handle incoming calls, screen inquiries, and manage communications
- Prepare reports, draft correspondence, and maintain confidential records.
- Assist with special projects and process improvement initiatives as needed.
✅ Schedule & Calendar Management
- Maintain and coordinate the Director's calendar, scheduling appointments, meetings, and events.
- Anticipate scheduling conflicts and proactively find solutions.
- Ensure the CEO is always prepared with relevant materials and information.
✅ Sales Lead & Client Relations
- Handle initial sales lead calls with professionalism and confidence.
- Provide information to potential clients and set up follow-up meetings as needed.
- Ensure a seamless client onboarding process.
✅ Property Onboarding & Coordination
- Manage and streamline the onboarding of new properties for our property management portfolio.
- Coordinate with property owners, vendors, and internal teams to ensure a smooth transition.
- Track documentation, contracts, and compliance requirements.
✅ Reliability, Trust & Confidentiality
- Serve as the right-hand person to the executive team, handling sensitive information with discretion.
- Ensure all tasks are completed with accuracy and efficiency.
- Be a proactive problem solver, anticipating needs before they arise.
What We’re Looking For:
✔ Extremely Reliable & Trustworthy – You take ownership of your responsibilities and can be counted on.
✔ Excellent Communication Skills – You’re confident, articulate, and professional in all interactions.
✔ Highly Organized & Detail-Oriented – You thrive on structure and efficiency.
✔ Tech-Savvy & Adaptable – Comfortable using email management systems, CRM tools, and scheduling platforms.
✔ Strong People Skills – Ability to build relationships with clients, team members, and vendors.
✔ Proactive & Problem-Solving Mindset – You don’t just wait for instructions—you take initiative.
Salary : $21 - $23
