Contracts Administrator

Louisiana Bridge Builders (“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street. 

Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.  

POSITION PURPOSE/SUMMARY 

The Contracts Administrator is committed to supporting Louisiana Bridge Builders by supporting contract preparation, review, and management to ensure compliance with company policies and contractual obligations.

LOCATION 

This position is based in Lake Charles, LA.  

PRIMARY DUTIES & RESPONSIBILITIES 

1. Assist in drafting, reviewing, and revising contracts, non-disclosure agreements (NDAs), purchase agreements, and service agreements.
2. Track key contract milestones, deliverables, and renewal dates to ensure timely action.
3. Support compliance audits by ensuring contracts align with company policies and regulations.
4. Prepare, review, and coordinate progress payment certificates.
5. Ensure alignment of payment certificates with project milestones and contract terms.
6. Collaborate with finance and project teams to verify payment schedules, amounts, and approvals.
7. Maintain accurate records of payments and ensure documentation is audit ready.
8. Maintain organized records of contracts, amendments, and related correspondence in the contract management system.
9. Prepare reports on contract status, upcoming renewals, and risks for management.
10. Work closely with legal, procurement, finance, and project teams to address contract issues and discrepancies.
11. Respond promptly to inquiries from internal and external parties regarding contract terms and obligations.
12. Identify potential risks within contracts and recommend appropriate mitigation strategies.
13. Ensure compliance with approval workflows throughout the contract lifecycle.
14. Participate in initiatives to enhance contract management processes.
15. Stay up to date with industry best practices, relevant laws, and regulations.
16. Performing all other duties and responsibilities as assigned. 

KNOWLEDGE, ABILITIES, & SKILLS FOR SUCCESS 

1. Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
2. Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
3. Ability to work as a team member and exert initiative to work independently to reach a goal.
4. Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
5. Ability to function effectively as a team player and collaborator.
6. Ability to work a flexible work schedule, including overtime, as needed, to best serve the business operations.

QUALIFICATIONS 

At a minimum, the Contracts Administrator must have a bachelor’s degree in business administration, business management, construction management, or related field of study, along with 3 years of proven contract administration or relevant work experience or a high school diploma, or equivalent, along with 7 years of proven contract administration or relevant work experience.  Experience with Design Build Contracts is preferred.  

PHYSICAL DEMANDS

Select one the following for the each of the items listed below: 

• N (Not Applicable) – Activity is not applicable to this occupation.
• O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5 hours/day.
• F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5 hours/day. 
• C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5 hours/day.

Louisiana Bridge Builders is an equal opportunity employer.