What are the responsibilities and job description for the Administrative Coordinator 1-3 position at Louisiana Department of State Civil Service?

Administrative Coordinator 1-3

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Administrative Coordinator 1-3

Salary

1,733.00 - $3,120.00 Monthly

Location

St. Joseph, LA

Job Type

Classified

Job Number

CRT-2025-205003-MBT

Department

Culture Rec & Tourism-State Parks

Opening Date

01 / 28 / 2025

Closing Date

2 / 11 / 2025 11 : 59 PM Central

Description

Benefits

Questions

Supplemental Information

LOCATION AND POSITION INFORMATION :

This position is located atLake Bruin State Park in St. Joseph, LA.

No Civil Service test scoreis required in order to be considered for this vacancy.

This position is in a Career Progression Group up to anAdministrative Coordinator 3. As part of a Career Progression Group,vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, or 3based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clicking here (https : / / www.governmentjobs.com / careers / louisiana / classspecs) , for specific information of salary ranges, minimum qualifications and job concepts for each level.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES :

Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.

Focusing on Customers : The ability to serve the needs of those who support and / or rely on the services provided.

Managing Resources : The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Acting with Ethics and Integrity : The ability to be consistent, honest, and a trustworthy steward of State resources.

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact :

Melissa Thibodaux

Department of Culture, Recreation, & Tourism

1051 N. 3rdStreet

Baton Rouge, LA 70802

Fax : (225) 342-7928

mthibodaux@crt.la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS :

No experience or training is required.

Job Concepts

Function of Work :

To perform a variety of clerical duties that are routine in nature in support of the staff members and / or operations of an organizational unit or program.

Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.

Level of Work : Entry.

Supervision Received :

General from higher-level clerical and / or supervisory personnel.

Supervision Exercised :

None.

Location of Work :

May be used by all state agencies.

Job Distinctions :

Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.

Examples of Work

The purpose of this position is to perform essential duties in support of the operation of state park facilities statewide.

50�ministrative Support

Performs various administrative tasks such as scheduling, screening visitors, and answering telephone calls for the manager.

Assumes lead worker responsibility of certain management functions such as completing and submitting paperwork to the Administrative Program Specialist, to the Administrative Office, or to Human Resources.

Works independently and assume responsibility in support of day-to-day site operations.

Processes incoming mail and follow up to ensure proper distribution.

Sorts, files, and distributes general correspondence, human resources memoranda, emails, and faxed documents.

Posts bulletins, human resources memoranda, and other important documents for employee review.

Orders, receives, and issues office supplies and performs periodic inventory of supplies.

Maintains stock of forms, pamphlets, and visitor service materials as needed.

Operates general office equipment to include computer copier, fax, calculator, etc.

Assists the site manager with site budgets and make sure that all purchases remain inside budget.

Advises site manager of any and all problems as they arise.

Ensures all new hires at the parks are properly oriented and complete all necessary personnel paperwork at time of hire.

Obtains proper identification, complete benefits enrollment documents, inform employees of policies and procedures with regard to time and attendance, and any other new hire orientation documents / procedures deemed necessary by the Administrative Office.

Ensure that documents are submitted to the Administrative Office in a timely manner.

25%Guest Relations

Operates the welcome station (fee station) at the park entrance.

Registers overnight guests.

Collects fees for day use customers.

Maintains stock of brochures.

Maintains cleanliness of fee station area.

Compiles data and prepare daily and weekly revenue and visitation reports and bank deposit slips.

Utilizes computerized State Parks Reservation and Tracking System to check in guests and verify information for pre-registered guests through the centralized call center.

Obtains proper signature for credit card reservations.

Collects cash payments.

Answers questions regarding the facilities.

Provides information about accommodations and amenities, policies, procedures, laws, fees, general tourist information, Americans with Disabilities Act compliance, and other applicable information.

Processes visitor information requests.

Forwards telephone reservations, changes, and cancellations to centralized call center to ensure consistency and conformity to procedures.

Performs daily check of the reservation system and notify facility maintenance personnel to ensure constant state of readiness for all upcoming events and guests.

Works with district Administrative Program Specialist to ensure accurate site reporting.

Maintains inventory and maps of all Louisiana state recreation areas to include federal, state, parish, local, and commercial.

20%Site Accountability

Processes payment vouchers (supplemental receiving reports), delivery receiving reports, requests for purchases and contracts in written form.

Maintains funding code balances for site and enters information into computerized data system.

Checks vendor payment status through computer system.

Responsible for all purchase orders for procurement of materials and equipment at the site.

Reviews all documents submitted and compares prices and specifications.

At the administrative level, enters purchase requests through the computer system.

Prepares receiving reports for all purchases in a timely manner.

Records class codes and expenditure object codes for all purchases.

Compiles records of items purchased by code and post balances of each receiving report.

Audits all reports submitted to district offices or administrative offices.

Operates computer terminal to compile reports, complete data entries and manage inquiries.

Assists in maintaining the electronic COGZ system, print off weekly work orders for maintenance, enter information into computer upon completion of order, and close work order, as directed by Park Manager.

5%Training

Train staff on the proper use of LEO to include instruction on available training classes.

Instructs personnel at park fee stations on correct procedures for collecting fees, cash control, recording revenue and completing all daily, weekly, monthly revenue reports.

Provides assistance to park staff on the establishment of procedures for taking reservations, creation of reservation rules and regulations and keeping records of overnight rental facilities.

Performs other related duties as assigned, and performs customer service to a high degree of excellence.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at https : / / info.groupbenefits.org /

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps : / / www.civilservice.louisiana.gov / Parental-Leave / Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https : / / lasersonline.org / wp-content / uploads / 2016 / 07 / Your_Retirement_System.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

CE : Rate your ability to communicate effectively based on our definition : The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and / or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

CE : Explain your rating by providing specific and relevant examples in the box below.

DPf : Rate your ability to display professionalism based on our definition : The ability to recognize how your actions impact the perceptions of both you and your organization.

1= I have no experience and / or am uncomfortable displaying professionalism

2= I have limited experience or require assistance to display professionalism

3= I can display professionalism

4= I can display professionalism and help others improve their ability to display professionalism

DPf : Explain your rating by providing specific and relevant examples in the box below.

FC : Rate your ability to focus on customers based on our definition : The ability to serve the needs of those who support and / or rely on the services provided.

1= I have no experience and / or am uncomfortable focusing on customers

2= I have limited experience or require assistance to focus on customers

3= I can focus on customers

4= I can focus on customers and help others improve their ability to focus on customers

FC : Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

866) 783-5462

Website

http : / / agency.governmentjobs.com / louisiana / default.cfm

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Salary : $1,733 - $3,120

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Administrative Coordinator 1-3

What are the responsibilities and job description for the Administrative Coordinator 1-3 position at Louisiana Department of State Civil Service?

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