What are the responsibilities and job description for the Administrative Program Specialist - A position at Louisiana Department Of Transportation and Development?
Supplemental Information
This Administrative Program Specialist A position is in our Executive Division. This is a professional administrative position that serves as special assistant to the Executive Staff Officer and the Executive Director for the Louisiana State Board of Medical Examiners (LSBME), a statewide regulatory board with the Department of Health and Hospitals, with the overall responsibility for licensing over 32,000 licensees within each of the categories and additional subcategories of health professionals licensed by and regulated under its jurisdiction. This position is responsible for highly confidential matters otherwise exempt from public disclosure.
An Ideal Candidate Should Possess The Following Competencies
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation within 30 days of hire.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
This agency participates in the E-Verify system for verification of citizenship and employment authorization. Equal Opportunity Employer. Louisiana is a State as a Model Employer (SAME) for individuals with disabilities.
For Further Information About This Vacancy Contact
Theresa Warren
Human Resources Louisiana State Board of Medical Examiners
twarren@lsbme.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
Experience Substitution
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function Of Work
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level Of Work
Entry.
Supervision Received
General from higher-level supervisory personnel.
Supervision Exercised
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Analyzes and maintains control of highly confidential records on incoming correspondence, executive matters, and action items; and has developed a system to follow-up with written Standard Operating Procedures.
Drafts and prepares responses to correspondence Public Records Requests and other information requests at the direction of the Confidential Assistant.
Composes responses to memoranda or correspondence providing general information and attaches appropriate documents.
Manages Executive Director Files, to include general correspondence, employee, audit, rulings, and advisory opinions along with other correspondence and miscellaneous matters.
Prepares routine executive correspondence for dissemination regarding routine matters.
Assists Executive Director Staff Officer in arranging for travel accommodations and matters involving scheduling.
Attends and participates in monthly board meetings and scheduled administrative hearings.
This Administrative Program Specialist A position is in our Executive Division. This is a professional administrative position that serves as special assistant to the Executive Staff Officer and the Executive Director for the Louisiana State Board of Medical Examiners (LSBME), a statewide regulatory board with the Department of Health and Hospitals, with the overall responsibility for licensing over 32,000 licensees within each of the categories and additional subcategories of health professionals licensed by and regulated under its jurisdiction. This position is responsible for highly confidential matters otherwise exempt from public disclosure.
An Ideal Candidate Should Possess The Following Competencies
- Acting Decisively: The ability to make decisions quickly and effectively.
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
- Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to maximize business value.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation within 30 days of hire.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
This agency participates in the E-Verify system for verification of citizenship and employment authorization. Equal Opportunity Employer. Louisiana is a State as a Model Employer (SAME) for individuals with disabilities.
For Further Information About This Vacancy Contact
Theresa Warren
Human Resources Louisiana State Board of Medical Examiners
twarren@lsbme.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
Experience Substitution
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Concepts
Function Of Work
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level Of Work
Entry.
Supervision Received
General from higher-level supervisory personnel.
Supervision Exercised
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Analyzes and maintains control of highly confidential records on incoming correspondence, executive matters, and action items; and has developed a system to follow-up with written Standard Operating Procedures.
Drafts and prepares responses to correspondence Public Records Requests and other information requests at the direction of the Confidential Assistant.
Composes responses to memoranda or correspondence providing general information and attaches appropriate documents.
Manages Executive Director Files, to include general correspondence, employee, audit, rulings, and advisory opinions along with other correspondence and miscellaneous matters.
Prepares routine executive correspondence for dissemination regarding routine matters.
Assists Executive Director Staff Officer in arranging for travel accommodations and matters involving scheduling.
Attends and participates in monthly board meetings and scheduled administrative hearings.
