HR Coordinator

Supplemental Information

Position Title

HR Coordinator

Location

River Parishes Community College – Gonzales Campus

Job Type

Full-time

Appointment

Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration

Reporting Line

Directly reports to the Director of Human Resources

Position Summary

The HR Coordinator plays a vital role in managing employee benefits, retirement processes, and HR systems. This position oversees benefits enrollment, audits, and compliance, ensuring employees have access to accurate and timely information regarding their coverage. The HR Coordinator also manages retirement enrollments, processes retirement-related requests, and works closely with TRSL and OGB to resolve discrepancies. Additionally, this role supports HR systems to streamline recruitment, onboarding, and employee record management. Through detailed reporting and proactive communication, the HR Coordinator ensures the smooth operation of benefits, retirement, and HR technology functions.

Key Duties And Responsibilities

Benefits Administration & Compliance

• Conduct new hire orientations, covering benefits and retirement options.
• Manage Open Enrollment processes and ensure timely employee enrollments.
• Process and monitor enrollments for the Office of Group Benefits (OGB).
• Generate and review OGB monitoring reports in collaboration with the Restricted Funds Accountant.
• Oversee OGB retiree invoicing and payments.
• Complete OGB annual salary certifications.
• Administer supplemental insurance enrollments.
• Process qualifying life event changes for employees.
• Conduct benefits audits to ensure compliance and accuracy.
• Process off-cycle requests for retirement and terminations.
• Manage one-time additional deductions and refunds related to retirement and terminations.
• Oversee deduction setup and changes.
  
  

Retirement Administration

• Process retirement enrollments and ensure accurate reporting.
• Address Teachers’ Retirement System of Louisiana (TRSL) fund rejections.
• Investigate and resolve TRSL questionable years received via mail.
• Manage supplemental retirement enrollments.
• Generate and analyze TRSL Contribution Exception Reports.
• Facilitate meetings with employees regarding retirement options and processing.
• Oversee the Deferred Retirement Option Plan (DROP) beginning and ending processes.
  
  

Leave & Special Programs

• Process and manage requests for Family Medical Leave Act (FMLA) and Military Leave.
• Administer the Shared Sick Leave program.
• Handle tuition benefits processing for eligible employees.
  
  

HR Systems & Employee Support

• Manage the PageUp system for recruitment, onboarding, evaluation, and employee development.
• Maintain and update the HRM website with relevant information and resources.
• Utilize JotForm for HR-related forms and processes.
  
  

Minimum Qualifications

Qualifications and Skills

Education

• Minimum of 4 years of experience in benefits administration, retirement processing, HR systems management, or a related HR function.
• A Bachelor’s degree in Human Resources, Business Administration, or a related field may substitute for 4 years of experience.
  
  

Skills

• Experience with TRSL, OGB, and state retirement systems preferred.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in HR systems, databases, and Microsoft Office Suite.
• Familiarity with HR software, such as Banner, and recruitment platforms.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.
  
  

Additional Information

Work Environment:

This position operates in an office setting with occasional employee meetings and training sessions. The HR Coordinator will collaborate with employees at all levels to ensure HR policies and procedures are effectively administered.

Affirmative Action/EEO Statement

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.

Please visit our website for more information: www.rpcc.edu .

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).