What are the responsibilities and job description for the Academic Coordinator 3 position at Louisiana State University?
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Job Posting Title:
Academic Coordinator 3Position Type:
Department:
Work Location:
Pay Grade:
Job Description:
Focus on student employment, faculty support, and administrative tasks related to employees and graduate programs.
Job Responsibilities:
45% Administrative Support :
- Works with Vet Med HR for CBS department.
-Acting as the face of the department by greeting people at the front desk, including answering all departmental phone calls, managing the department fax email account, managing news and social media. -Assist department head in his daily tasks. -Assist department head with promotion/tenure progress. -Maintains and updates all CBS poster boards.
- Assist or substitute the CBS Operations Coordinator in taking minutes at the department faculty meeting meetings.
- Assists CBS Operations Coordinator in managing departmental calendars, coordinating and planning events and retreats for faculty and students.
-Assist CBS Operations Coordinator with department inventory. -Assist CBS Operations Coordinator with package delivery.
- Serve as back up to CBS Operations coordinator.
- Manages all aspects of the CBS Seminar series that happen in the Fall and Spring semesters. This includes itineraries, hotel reservations, airfares, meals, flyers, any paperwork, spend authorizations, expense reports, and all communication.
- Manages and maintains calendars for the department, schedules meetings for faculty/staff/graduate students, reserves rooms for events when needed, and supports other needs of the department and department head.
25% Faculty Support:
-Manage and monitor promotion, tenure, credentialing, and visas and immigration processes and assist the CBS chair of the personnel committee. -Creates and sends emails to faculty, and responds to faculty inquires. -Assist in writing support and recommendation letters. -Send out communications to department on behalf of department head.
20% Student Employment:
-Manage hiring, scheduling, I-9 verifications, and supervision of student workers. -Liasons with student employement office to resolve student worker matters. -Graduate Student Support: Assist the CBS graduate advisor with tracking funding, monitoring progress, emailing, scheduling, course updates, and supporting graduate in CBS department. -Assist CBS course directors with scheduling and course updates and new course submissions. -Manages student travel, spend authorizations, card reconciliation, and expense reports.
10%- Other Duties as Assigned.
Minimum Qualifications
Bachelor's degree and 2 years of experience.
LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Preferred Qualifications:
Master's degree.
Special and Physical Qualifications:
Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), grasping, squatting, lifting more than 50 pounds, and lifting less than 50 pounds.
Additional Job Description:
Special Instructions:
Please attach ALL required documents under the "Resume/CV" section of your application. Please provide your CV/resume and three professional references including name, title, phone number and e-mail address.A copy of your transcript(s) may be attached to your application (if applicable).
For questions or concerns regarding the status of your application or salary ranges, please contact Alexander Murashov at amurashov@lsu.edu.
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a
State As a Model Employer (SAME)
agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu
).HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email
HR@lsu.edu
. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
