MIE Graduate Coordinator

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Position Type:

Department:

Work Location:

Pay Grade:

Job Description:

The Mechanical & Industrial Engineering (MIE) Graduate Coordinator is responsible for all administrative logistics associated with the MIE Graduate Programs, student related payroll and personnel, scholarships and fellowships, course support and MIE website. The MIE Department is home to 6 degree programs, 2 cost recovery centers, and 2 research centers (CeRoM, TIER). When fully staffed, it is supported by 6 office and 8 technical staff members that serve 35 T/TT Faculty, 5 Instructors, 5-7 p/t Instructors, multiple Post-docs and Research Associates, ~1300 UG students and ~100 graduate students. Research expenditures are in the range $3.5M-$4.5M annually.

Job Responsibilities:

45% Responsible for all academic administrative, organizational logistics and communications associated with the MIE Graduate Programs, including managing graduate admissions, orientation, assignment of desk space, supporting graduate student progress, course support, supporting graduate program events. This position also assists the ME Graduate Program Director and IE Program Director. Acts as the Departmental liaison with campus offices which include the Graduate School, International Services Office, Payroll, HRM, Registrar, College of Engineering.

45% Serve in the Student Employment Partner and Timekeeper role in Workday. Processes all student related personnel forms, both graduate and undergraduate. Oversees the placement of student workers and maintains student aid balances. Works closely with the CCM and Accountants on balances for personnel appointments. Trouble shoots payroll and time entry problems. Provides supervision, orientation and training of student workers. Responsible for processing graduate fellowships, scholarships and awards.

5% Serves as the MIE webmaster which includes maintaining the website, creating new pages and updating pages. Acts as liaison between the College of Engineering office, Strategic Communications and ITS.

5% Act as a back-up for the office staff, including the Undergraduate Programs Coordinator, with associated cross-training. Perform other tasks assigned depending upon the needs of the Department.

Minimum Qualifications:

Bachelor's degree and two years of related experience or master’s degree.

LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.

Preferred Qualifications:

3 or more years experience in a university setting; Familiarity with Workday, Graduate Programs and Graduate School rules and regulations.

Additional Requirements:

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Additional Job Description:

Special Instructions:

Posting Date:

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ().

HCM Contact Information: