Admissions Visit and Events coor

Position Summary: Lourdes University is seeking a highly organized, dynamic, and personable individual to serve as the Admissions Visit and Events Coordinator. This position will play a key role in shaping prospective students' first impressions of the university by coordinating campus visits, special events, and outreach initiatives that enhance recruitment efforts. The ideal candidate will be passionate about higher education, possess excellent communication skills, and have a knack for event planning and customer service.

Key Responsibilities:

1. Campus Visits and Tours:

• Coordinate and lead personalized campus tours for prospective students and their families.
• Develop and manage daily, weekly, and monthly tour schedules to ensure availability and smooth operation.
• Train and supervise student tour guides, ensuring they are well-prepared and knowledgeable about the university's offerings, culture, and resources.
• Serve as a primary point of contact for prospective students and families during their visit experience.

2. Admissions Events:

• Plan, organize, and execute on-campus events such as Open Houses, Information Sessions, Admitted Student Days, and other recruitment-related events.
• Collaborate with the admissions team, faculty, staff, and student organizations to ensure events align with the university's mission and strategic goals.
• Coordinate logistics for events, including event space reservations, catering, promotional materials, registration processes, and staffing needs.
• Create and maintain event timelines and checklists, ensuring that all aspects of event execution are covered.

3. Communication and Marketing:

• Assist in the development of event marketing materials, including email invitations, brochures, social media content, and website updates.
• Promote visits and events through direct communication with prospective students, high school counselors, and other relevant stakeholders.
• Utilize data from event feedback surveys and other sources to assess the effectiveness of visit and event programs and make recommendations for improvement.

4. Collaboration and Relationship Building:

• Work closely with the Admissions, Marketing, and Student Affairs teams to align visit programs with recruitment goals.
• Cultivate positive relationships with prospective students, families, and high school counselors to build lasting impressions of Lourdes University.
• Engage with faculty, staff, and current students to enhance the visit and event experience, ensuring a comprehensive and authentic representation of the Lourdes University community.

5. Administrative Support:

• Maintain accurate records of visitor attendance and event participation, utilizing the admissions database and CRM system.
• Provide administrative support for the Admissions office as needed, including answering phone calls, responding to emails, and assisting with the organization of recruitment materials.

6.Other Duties:

• Stay up-to-date on university programs, services, and events to ensure informed and accurate presentations during campus visits and events.
• Participate in regular professional development activities to maintain current knowledge of admissions best practices.

Education:

• Bachelor's degree

Skills & Abilities:

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with office software (Microsoft Office Suite, Google Suite) and event management software.
• Ability to work evenings and weekends as needed for events.
• Enthusiastic, professional, and personable demeanor when interacting with students, parents, and university staff.

Working Conditions:

• Full-time, 12-month position.
• Flexibility to work evenings and weekends as required for events and campus visits.
• Occasional travel for off-campus recruitment events may be required.