What are the responsibilities and job description for the Fuel Payables Clerk position at Love's Travel Stops & Country Stores?
Req ID: 452543
BASIC PURPOSE : Reconcile fuel supplier invoices to ensure timely and accurate payments are made.
MAJOR RESPONSIBILITIES:
Payable match gas, diesel, and bio-fuel supplier invoices in SRA– verifying that the supplier billed Musket correctly by reviewing pricing, product, and taxes. Making necessary corrections to the movement document when needed.
Ensure accuracy of supplier invoice and internal data before processing invoices
Calculate adjustments in system as needed.
Proactively contact suppliers to request credits for incorrect billing, missing invoices, etc.
Work frequently with other departments and outside companies to obtain necessary information to payable match fuel invoices accurately.
Make updates to intercompany diversion database to assist Fuel Tax Department in processing returns timely and accurately.
Meet daily, weekly, and monthly deadlines.
Assist supervisor with special projects.
Assist in updating weekly metrics for the department.
Other duties assigned as needed
EDUCATION AND EXPERIENCE:
Education:
High school Diploma or equivalent required
Some college a plus
Experience:
Experience in analyzing and/or auditing large amounts of data and data entry. Fuel experience a plus.
SKILLS AND PHYSICAL DEMANDS:
Skills:
Hard Skills: Knowledge of Microsoft Office, SolArc Right Angle knowledge, and Accounting knowledge
Soft Skills: Excellent oral and verbal communication skills, organizational skills, ability to multi task, team player, and keen attention to detail
Typical Physical Demands:
Requires prolonged sitting, some bending and stooping
Occasional lifting up to 25 pounds
Manual dexterity sufficient to operate a computer keyboard and calculator
Requires normal range of hearing and vision
Possible evening/weekend work
Job Function(s): Accounting and Finance
Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:
Gemini Motor Transport, one of the industry’s safest trucking fleets
Speedco, the light mechanical and trucking service specialists
Musket, a rapidly growing, Houston-based commodities supplier and trader
Trillium, a Houston-based alternative fuels expert
BASIC PURPOSE : Reconcile fuel supplier invoices to ensure timely and accurate payments are made.
MAJOR RESPONSIBILITIES:
Payable match gas, diesel, and bio-fuel supplier invoices in SRA– verifying that the supplier billed Musket correctly by reviewing pricing, product, and taxes. Making necessary corrections to the movement document when needed.
Ensure accuracy of supplier invoice and internal data before processing invoices
Calculate adjustments in system as needed.
Proactively contact suppliers to request credits for incorrect billing, missing invoices, etc.
Work frequently with other departments and outside companies to obtain necessary information to payable match fuel invoices accurately.
Make updates to intercompany diversion database to assist Fuel Tax Department in processing returns timely and accurately.
Meet daily, weekly, and monthly deadlines.
Assist supervisor with special projects.
Assist in updating weekly metrics for the department.
Other duties assigned as needed
EDUCATION AND EXPERIENCE:
Education:
High school Diploma or equivalent required
Some college a plus
Experience:
Experience in analyzing and/or auditing large amounts of data and data entry. Fuel experience a plus.
SKILLS AND PHYSICAL DEMANDS:
Skills:
Hard Skills: Knowledge of Microsoft Office, SolArc Right Angle knowledge, and Accounting knowledge
Soft Skills: Excellent oral and verbal communication skills, organizational skills, ability to multi task, team player, and keen attention to detail
Typical Physical Demands:
Requires prolonged sitting, some bending and stooping
Occasional lifting up to 25 pounds
Manual dexterity sufficient to operate a computer keyboard and calculator
Requires normal range of hearing and vision
Possible evening/weekend work
Job Function(s): Accounting and Finance
Love’s Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we’ve provided customers with highway hospitality and “Clean Places, Friendly Faces.” We’re passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love’s Family of Companies includes:
Gemini Motor Transport, one of the industry’s safest trucking fleets
Speedco, the light mechanical and trucking service specialists
Musket, a rapidly growing, Houston-based commodities supplier and trader
Trillium, a Houston-based alternative fuels expert
