What are the responsibilities and job description for the Office Manager position at LOVING?
Description
POSITION SUMMARY
The Office Manager will support the Corporate Office and the TEAM that operates from that office.
RESPONSIBILITIES/DUTIES
- Manage Online Website Requests
- Answer Main Phone Line, Manage Voice Mail and Phone Messaging
- Administer Parking and Door Fobs
- Manage the Digital Messaging on Office Screens
- Greet Visitors
- Manage Office Supplies
- Front Desk Coverage for Corporate Office
- Safety Support for Corporate Office (Fire Drills, Fire Extinguishers)
- Vendor Management for Corporate Office (includes pest service, cleaning, copier and shred services)
- Plant Care for Corporate Office
- Facilities Security Administration / Maintain Alarm Permits
- Various Reports as Needed
- Corporate Office Events
- Assist with Various One Time Projects
- Executive Calendar Management
- Coordinate Travel Plans
- Assist with Executive Meetings – Project Management as Needed
- Manage IT Partner Relationship
- Other Tasks as Assigned
Requirements
EDUCATION/ WORK EXPERIENCE
The Office Manager should have a minimum of 3 years of experience related to Office Administration. This individual must possess excellent written and verbal communication skills, command attention to detail, and seamlessly handle a variety of tasks as assigned.
CAPABILITIES/SKILLS
Proficiency with a variety of computer software applications in word processing, spreadsheets, database and presentation software
- Pleasant and Cheerful Personality
- Ability to collaborate effectively with vendors and internal customers
- Skill in managing multiple priorities and completing tasks in an efficient and accurate manner with limited supervision
- Attention to Details
- Ability to analyze information, to gather and summarize data for reports, find solutions to various administrative problems, and to prioritize work
- Ability to communicate both orally and in writing with excellent writing, editing and proofreading skills
- Strong Administrative Support skills
- Ability to meet deadlines and manage time well
