Accounts Payable Specialist

Responsibilities:

• Performing Accounts Payable functions for trade and creditors (including overseas suppliers), ensuring that only authorized invoices are paid.
• These functions include sourcing invoice approval, coding of invoices, managing due dates to ensure no late payment fees, liaising with suppliers, and managing ACH payment runs.
• Managing Accounts mailbox and corresponding with internal and external stakeholders
• Managing Team Expense Reimbursements
• Reconciliation of supplier accounts as required
• Month-end duties include:
  • Assistance with bank reconciliations for responsible countries and assisting with other territories where required
  • Reviewing Aged Creditors listing and providing feedback on overdue amounts
• Filing of paperwork, reconciliations, and other documents used in an orderly manner to enable efficient retrieval if required
• Assisting with Audit queries
• Business process improvement
• Providing support and cover for the Finance Team, as required

Required Skills:

• BS in Accounting or other related discipline (or studying towards)
• 2 Years of Accounts Payable experience working in a high-volume, fast-paced environment
• Excel – Intermediate to Advanced level
• High level of accuracy and attention to detail
• Excellent customer service skills
• Windows and other Microsoft Office Products
• Experience in the use of finance ERP's (Oracle would be advantageous)
• Retail accounting experience is desirable

Preferred Skills:

• The ability to respond to and prioritize competing and often urgent requests in a calm and efficient manner while also maintaining high work standards and accuracy
• Proven ability to plan, organize, and deliver results on time in a fast-paced environment
• Proven ability to take initiative, solve problems, and be resourceful
• An understanding of accounting principles and best practice finance systems
• Excellent oral and written communication
• A capacity and desire to support peers in the wider team
• Demonstrated understanding of Customer experience and ability to build productive relationships with both internal and external Customers
• Proven ability to thrive in a busy, hands-on environment and maintain a positive, can-do attitude
• Observe the Human Resource policies of the Company as varied from time to time
• Demonstrate effective levels of data analysis skills and process improvement

Administration:

• Ensure punctuality and accuracy of all paperwork
• Ensure reports are submitted in a timely manner to meet required deadlines
• Ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as they occur
• Ensure holiday requirements do not impact company needs and adhere to LOVISA company policy

Contribution to the Group:

• Contribute actively to the business's strategic direction
• Contributes positively and energetically to group meetings and company events
• Provides an example for others to follow
• Participates in projects to improve the operation of the division/company
• Has a positive can-do attitude at all times, while listening, challenging, and directing
• Coachable in all aspects, flexible and proactive in style

Core Lovisa Competencies:

• Organisational understanding
• Flexibility
• Teamwork
• Customer service
• Negotiation
• Initiative
• Attention to detail
• Problem solving ability
• Open and honest communication

Dress Code:

In presenting an image that reflects our brands professionalism, the Support Team will present as follows:

• Professional smart casual; business appropriate. Always dress up, don’t dress down