Records Manager

Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:
Under the direction of the Director of Operations, the Records Manager is responsible for the day-to-day management of the records team, as well as utilizing in-depth knowledge of established records and data management theory and procedure to develop, maintain, and implement efficient systems for creation, use, maintenance and disposition of client and administrative records firmwide.

Essential Job Requirements:

• Developing, implementing, and updating departmental policies and procedures.
• Managing staff; providing performance counseling/guidance, conducting performance evaluations, and making salary and disciplinary recommendations for staff.
• Managing workflow and workload distribution across the team while providing hands-on support as needed.
• Leading the records team by coaching, mentoring, and resolving issues to support operations, articulate goals, recognize individual achievement and facilitate and encourage continuing education and development of the team.
• Managing records retention program and records transfer/release procedures.
• New employee orientation, introducing paralegals and secretaries to the firm’s records management procedures.
• Developing and maintaining training and procedural documentation.
• Staying abreast of best practices in the records management environment.
• Assessing staff, equipment, technology, space, and supply needs.
• Monitoring expenses, reviewing invoices, and assisting with budget forecasts.
• Maintaining up-to-date relevant department information on the Records page on the firm intranet (HUB)
• Maintaining close working relationships with other firm departments as necessary.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.