Accounting Coordinator

Purpose of this position

The Accounting Coordinator is responsible for assisting the Finance Director in processing and maintaining all financial data related to LSE’s activities.

Essential Duties and Responsibilities

Accounts Payable

• Properly code invoices before posting and setting up for payment in Sage
• Maintain accurate ledgers, backups, and files for all vendors.
• Analyze and report expense activity to the Finance Director monthly
• Post online banking transactions to the general ledger
• Month-End Vehicle Utilization Reports
• Prepare and process inventory spreadsheets
• Calculate and record copier and office supply utilization
• Maintain Petty Cash
• Reconcile bank statements

Payroll

• Review all timesheets for accuracy
• Input, review, and calculate payroll
• Process direct deposits and print checks and stubs
• Maintain accurate sub-ledgers, account details, reports, and filings, as required by law and LSE policy
• Process tax payments
• Document all changes in personnel permanent record
• Interpret and apply LSE’s payroll policies

Accounts Receivable

• Manage Attendance Billing Systems
  • Review weekly attendance sheets for accuracy and build claims based on that data
  • Submit those claims to LTSS system and make any necessary changes
  • Perform monthly audits of the claims submitted to the system, including reconciliation of payments
  • Create and review monthly spreadsheets to be sent to the DDA for State-only payments
• Utilize accounting software to prepare monthly billing, manage accounts receivable functions, and generate monthly reports
• Monitor and review outstanding balances, making contact for collections when necessary
• Accurately and timely process incoming payments by check, credit card, and EFT
• Document all donations received and prepare thank you letters to donors

Other Duties and Responsibilities

• Promote a team player concept by performing and completing other duties and tasks as directed by the Finance Director, including assignments unrelated to accounting and administration
• Provide backup for the receptionist, going to the post office and bank
• Shall be familiar with and promote the aims and objectives, rules, regulations, and policies of LSE
• Establish and maintain effective work relationships with the supervisor, other employees, and the public
• Use general IT skills to assist with troubleshooting, support daily operations, and help maintain systems and software

Working Conditions and Environment

Normal office hours are from 8:30 to 4:00 p.m. This position requires the ability to work in a fast-paced, productive environment with the ability to multi-task and prioritize projects. This position is flexible and will be determined as needed to perform job duties.

This position will fulfill other requirements as needed by the agency and processed through the Finance Director and Executive Director.

Knowledge Skills and Abilities

• Ability to deliver exceptional customer service skills
• Ability to define problems, gather data, establish facts and draw conclusions, and make sound judgments, decisions and seek guidance when necessary under stressful conditions
• Ability to be flexible and creative in meeting the needs of our Community
• Ability to represent LSE in a professional manner
• Ability to speak articulately
• Ability to communicate effectively in oral and written communications
• Ability and willingness to be a team player
• Ability to use current technology and software
• Ability to maintain confidentiality
• Excellent math skills
• Excellent analytical aptitude
• Detail oriented

Education/Experience

• Associate’s degree in business administration or accounting preferred, four years’ experience in general accounting, in an office or business setting may be substituted for formal training.
• Must have automated accounting system experience, familiarity with Sage 300 preferred
• Proficiency in Microsoft Office
  • Word
  • Excel
  • PowerPoint