What are the responsibilities and job description for the Accounting Coordinator position at Lower Shore Enterprises Inc?
Purpose of this position
The Accounting Coordinator is responsible for assisting the Finance Director in processing and maintaining all financial data related to LSE's activities.
Essential Duties and Responsibilities
Accounts Payable
Properly code invoices before posting and setting up for payment in Sage
Maintain accurate ledgers, backups, and files for all vendors.
Analyze and report expense activity to the Finance Director monthly
Post online banking transactions to the general ledger
Month-End Vehicle Utilization Reports
Prepare and process inventory spreadsheets
Calculate and record copier and office supply utilization
Maintain Petty Cash
Reconcile bank statements
Payroll
Review all timesheets for accuracy
Input, review, and calculate payroll
Process direct deposits and print checks and stubs
Maintain accurate sub-ledgers, account details, reports, and filings, as required by law and LSE policy
Process tax payments
Document all changes in personnel permanent record
Interpret and apply LSE's payroll policies
Accounts Receivable
Manage Attendance Billing Systems
Review weekly attendance sheets for accuracy and build claims based on that data
Submit those claims to LTSS system and make any necessary changes
Perform monthly audits of the claims submitted to the system, including reconciliation of payments
Create and review monthly spreadsheets to be sent to the DDA for State-only payments
Utilize accounting software to prepare monthly billing, manage accounts receivable functions, and generate monthly reports
Monitor and review outstanding balances, making contact for collections when necessary
Accurately and timely process incoming payments by check, credit card, and EFT
Document all donations received and prepare thank you letters to donors
Other Duties and Responsibilities
Promote a team player concept by performing and completing other duties and tasks as directed by the Finance Director, including assignments unrelated to accounting and administration
Provide backup for the receptionist, going to the post office and bank
Shall be familiar with and promote the aims and objectives, rules, regulations, and policies of LSE
Establish and maintain effective work relationships with the supervisor, other employees, and the public
Use general IT skills to assist with troubleshooting, support daily operations, and help maintain systems and software
Working Conditions and Environment
Normal office hours are from 8 : 30 to 4 : 00 p.m. This position requires the ability to work in a fast-paced, productive environment with the ability to multi-task and prioritize projects. This position is flexible and will be determined as needed to perform job duties.
This position will fulfill other requirements as needed by the agency and processed through the Finance Director and Executive Director.
Requirements
Knowledge Skills and Abilities
Ability to deliver exceptional customer service skills
Ability to define problems, gather data, establish facts and draw conclusions, and make sound judgments, decisions and seek guidance when necessary under stressful conditions
Ability to be flexible and creative in meeting the needs of our Community
Ability to represent LSE in a professional manner
Ability to speak articulately
Ability to communicate effectively in oral and written communications
Ability and willingness to be a team player
Ability to use current technology and software
Ability to maintain confidentiality
Excellent math skills
Excellent analytical aptitude
Detail oriented
Education / Experience
Associate's degree in business administration or accounting preferred, four years' experience in general accounting, in an office or business setting may be substituted for formal training.
Must have automated accounting system experience, familiarity with Sage 300 preferred
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