Administrative Assistant - Primary Care

Employment Type

Full time

Shift

Day Shift

Description

At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family.

• Benefits from Day One
• Daily Pay
• Career Development
• Tuition Reimbursement
• Referral Rewards
  
  

The Administrative Assistant plays a critical role in ensuring smooth office operations by performing a variety of administrative duties to support leadership and departmental functions. Working under the direction of an Associate Professor, this role requires setting priorities, managing calendars, and coordinating various tasks efficiently. The Administrative Assistant typically supports an Associate Professor, Department Administrator and Department Coordinator.

This position offers an opportunity to contribute to a dynamic healthcare environment, supporting essential functions that ensure the smooth operation of the Primary Care Department.

Key Responsibilities

Administrative Support:

• Coordinate schedules, manage calendars, and organize weekly meetings.
• Perform data entry and compile information to generate reports. Critical thinking and time management are essential.
  
  

Communication

• Draft, review, and edit professional correspondence, announcements, and other written materials with accuracy and professionalism.
  
  

Budget, Inventory, And Equipment Management

• Prepare check requisitions, purchase orders, and expense reports.
• Maintain office inventory by ordering supplies and managing department maintenance needs through work order coordination.
  
  

Education

Position Requirements:

• Required: High School Diploma with relevant work experience or equivalent training.
• Preferred: Completion of 2–3 years of college with an administrative or technical background.
  
  

Experience

• Required: 3–5 years of administrative experience.
• Preferred: 6–10 years of administrative experience.
  
  

Skills And Abilities

• Strong written and verbal communication skills.
• Excellent organizational, time management, and office coordination skills.
• Effective problem-solving abilities and attention to detail.
• Ability to manage multiple projects independently and prioritize effectively.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and similar applications.
  
  

Pay Range: $17.30 - $26.81 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Trinity Health Benefits Summary

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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