What are the responsibilities and job description for the Archives Associate position at Loyola University Chicago?
Position Details
Position Details
Job Title
ARCHIVIST
Position Number
8102660
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Rogers Park-Lake Shore Campus
Department Name
LIBRARY - CUDAHY
Location Code
LIBRARY - CUDAHY (02910A)
Is this split and/or fully grant funded?
Yes
Duties and Responsibilities
Duties and Responsibilities:
Collection Accessibility:
- Arranges and describes Archival Collections. Updates finding aids and addresses preservation needs for Collections.
- Tracks unprocessed Collections. Updates internal documentation to make Collections more accessible to WLA staff.
- Makes Collections available online by posting finding aids and digital materials and creating other resources via various Loyola University Chicago and collaborative platforms.
- Updates list of unprocessed materials to determine processing priorities and prepare for future processing.
Research and Reference:
- Provides reference services and responds to reference requests by phone, email, and in person. Uses knowledge of Collections to assist onsite Researchers.
- Conducts research for WLA projects including exhibits, publications, events, and internal reference needs.
- Updates Researcher Tracking Sheets as necessary.
Outreach:
- Assists in instruction and organizes educational activities for classes and occasionally creates exhibits.
- Manages WLA social media including Facebook, blog, and YouTube. Edits/creates content and organizes student participation.
- Manages WLA Mailchimp account and creates content for regular newsletters and email announcements.
- Works with director to plan and coordinate outreach efforts including in-person and online events and programming.
- Collaborates with other Loyola University Chicago Departments, donors, and local organizations to coordinate programs that promote the WLA and its Collections. Creates promotional materials, contributes to event planning, coordinates Staff and Volunteers. Regular outreach responsibilities include Open House Chicago and Mundelein College Reunions.
- Creates engaging content including online resources to highlight WLA collections.
Administration:
- Monitors WLA voicemail and changes greeting as appropriate.
- Monitors and sends mail, coordinating pickups and drop-offs.
- Updates and maintains SharePoint as needed.
- Maintains lists of contacts for WLA including records and financial donors, researchers, partners, and web signups.
- Maintains documentation of policies and procedures for WLA staff.
- Assists in training graduate assistants and volunteers in WLA procedures and using the collections. Prepares projects and training as appropriate. Other duties as assigned.
Organizational Involvement:
- Participates in Library and University Committees as appropriate. Participates in Committees in partner organizations including the Chicago Collections Consortium.
- Professional Development:
- Maintains relevant and current knowledge of the field through professional reading and attending professional development courses and activities.
Minimum Education and/or Work Experience
An ALA-accredited MLS/MLIS with concentration in Archives and a minimum of two years’ experience processing archival collections, with knowledge of archival theory and practice
Qualifications
Required qualifications:
- Master’s Degree in Library Science, Public History, or a related field,
- Two or more years of relevant Archival experience.
- Demonstrated knowledge of current Archival theory and practice.
- Experience arranging and describing Archival Collections.
- Flexibility, creativity, and proven ability to work as part of a Team.
- Experience with Microsoft Office Suite (Word, Excel, SharePoint).
- Knowledge of one or more of the following: ArchiveIt, ArchivesSpace, PastPerfect, Preservica, T4, WordPress.
Preferred Qualifications:
- Master’s Degree in Library Science from an ALA-accredited Library and Information Science program with a concentration in Archives.
- Two or more years of relevant professional post -graduate experience, preferably in an Archives in a College or University.
- Experience supervising/mentoring students.
- Professional content creation with one or more of the following: Facebook, YouTube, MailChimp, T4, WordPress.
- Experience with Adobe products.
- Experience with one or more of the following: ArchiveIt, ArchivesSpace, PastPerfect, Preservica.
Certificates/Credentials/Licenses
Required Qualifications:
- Master’s Degree in Library Science, Public History, or a related field.
- An ALA-accredited MLS/MLIS with concentration in Archives and a minimum of two years’ experience processing archival collections, with knowledge of archival theory and practice
Preferred Qualifications:
- Master’s Degree in Library Science from an ALA-accredited library and information science program with a concentration in Archives.
Computer Skills
- Professional content creation with one or more of the following: Facebook, YouTube, MailChimp, T4, WordPress.
- Experience with Adobe products.
- Experience with one or more of the following: ArchiveIt, ArchivesSpace, PastPerfect, Preservica.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Lifting
Working Conditions
None
Open Date
02/27/2025
Close Date
Position Maximum Salary or Hourly Rate
$65,000/ann
Position Minimum Salary or Hourly Rate
$60,000/ann
Special Instructions to Applicants
About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by applicable law. Please see the University’s entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by applicable law. Please see the University’s entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/.
Quick Link for Posting
https://www.careers.luc.edu/postings/31735
Salary : $60,000 - $65,000
