What are the responsibilities and job description for the Psychology Office Manager / Business Administrator position at Loyola University Of Chicago?
Position Details
Position Details
Job Title
Office Manager
Position Number
8100768
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Rogers Park-Lake Shore Campus
Department Name
PSYCHOLOGY
Location Code
PSYCHOLOGY (02119A)
Is this split and / or fully grant funded?
Duties and Responsibilities
The Grant and Business Administrator in the Department of Psychology reports directly to the Department Chair. The Grant and Business Administrator's duties are divided between Pre-Award and Post-Award Grant Administration along with Budgetary and Financial management for the Department.
- Prepares all departmental purchases and check requisitions.
- Monitors purchase orders.
- Prepares expense reimbursements.
- Prepares procurement card audit reconciliation reports.
- Prepares expense and budget transfers.
- Monitors the Department's overall operating budget vs. actual expenditures.
- Assists the Department Chair in budgeting and monitoring professional development expenditures by Faculty.
- Monitors consumption of Department supplies and determines appropriate charge-back amounts for supplies consumed by Faculty with external Research Grants.
- Prepares Personnel Action Forms as needed.
- Creates new and continuing Position Descriptions for Laboratory Staff Positions.
- Processes all paperwork necessary to hire new Laboratory Staff.
- Supervises Department Office Staff by assigning tasks consistent with the needs of the Department and capabilities of the Staff.
- Prioritizes work and setting task completion deadlines.
- Monitors work progress and evaluating work completed, approving all purchases of Department supplies.
- Reviews and approve Timecards.
- Approves all requests for Vacation and Personal Time Off, and performs additional tasks as directed by the Department Chair.
The Grant and Business Administrator processes, maintains, and documents new Graduate Student Applications for our three Graduate training tracks (Clinical, Developmental, and Social), and organizes Applicant interviews and orientation sessions for new Students.
Pre-Award :
Post-Award :
Non-Grant Budget and Financial Departmental Duties :
Knowledge, Skills, and Ability Requirements :
Minimum Education and / or Work Experience
High school Diploma or equivalent required; Bachelor's Degree preferred. Three to five years of relevant experience in an office setting with at least one year of Supervisory experience.
Qualifications
Must be details-oriented with excellent organizational and supervisory skills. Must be able to communicate effectively with staff, faculty, and students, both orally and in writing. Must understand how to work with budgets, and have a general understanding of purchasing. Basic math skills are essential. Previous experience with grant administration is critical.
Certificates / Credentials / Licenses
Bachelor's Degree. Experience managing an office and familiarity with Federal and non-Federal Grant Management is desirable.
Computer Skills
Must be proficient in the use of common office software (including MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe Acrobat, an internet browser), and be able to learn quickly how to use specialized university systems, procedures, and forms needed for the job (e.g., for budget reports, purchase requisitions, Timecards, and other applications as needed).
Supervisory Responsibilities
Required operation of university owned vehicles
Does this position require direct animal or patient contact?
Physical Demands
Repetitive Motions
Working Conditions
None
Open Date
02 / 18 / 2025
Close Date
Position Maximum Salary or Hourly Rate
64,542 / ann
Position Minimum Salary or Hourly Rate
60,000 / ann
Special Instructions to Applicants
About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate / professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military / veteran status, or any other characteristic protected by applicable law. Please see the University's entire Nondiscrimination Policy contained in The Comprehensive Policy, available at
Quick Link for Posting
Salary : $60,000
