What are the responsibilities and job description for the Front Office Administrator position at Plum Tree Psychology?
Part-Time Office Administrator
Plum Tree Psychology | St. Charles, IL
Plum Tree Psychology, a child and adolescent mental health practice in St. Charles, is seeking a Part-Time Office Administrator to join our team. We provide therapy and psychological testing services to children, teens, and families in a warm and supportive environment. Our office administrator plays a key role in creating a welcoming first impression and ensuring the smooth day-to-day operations of our practice.
Position Details:
- Hours: 15–20 hours per week.
- Location: On-site at our St. Charles office
- Start Date: Immediate
Key Responsibilities:
- Greet patients and families warmly in person and over the phone
- Manage scheduling, appointment reminders, and patient intake paperwork
- Handle insurance verifications and assist with basic billing tasks
- Maintain accurate electronic records and filing systems
- Support therapists and administrative staff with daily office tasks
- Ensure the office is clean, organized, and fully stocked with supplies
Qualifications:
- Previous administrative or front desk experience (healthcare setting a plus)
- Friendly, professional communication skills
- Strong organizational abilities and attention to detail
- Comfortable learning new software (experience with electronic health records preferred)
- Ability to maintain confidentiality and follow HIPAA regulations
- Positive attitude and a genuine interest in working with children and families
Why Join Us?
- Supportive, team-oriented environment
- Meaningful work helping families get the care they need
- Opportunities for growth and expanded responsibilities
- Beautiful office setting in a thriving community
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Flexible schedule
- Professional development assistance
Schedule:
- Day shift
- Monday to Friday
Application Question(s):
- Is a full background check ok with you?
Ability to Commute:
- Saint Charles, IL 60174 (Required)
Ability to Relocate:
- Saint Charles, IL 60174: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $22