What are the responsibilities and job description for the Document Control Specialist position at LS Cable & System U S A Inc?
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Associate’s degree or equivalent from two-Year College or Technical school and two to five years related experience or equivalent combination of education and experience.
LICENSES OR CERTIFICATIONS: ISO 9001 Internal Auditor preferred
ESSENTIAL PURPOSE OF THIS POSITION:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage, publish and maintain Quality Management (QMS) Systems documents while also ensuring their accuracy, quality and integrity.
- Responsible for supporting the release and change activity for the QMS, receiving and processing request for changes and updates. Communicate effectively with Change Requestor and Process Stewards /Subject Matter Expert’s (SMEs) throughout the lifecycle of a change.
- Assist Process Stewards / SMEs with document editing to ensure effective communication.
- Perform all document and record responsibilities, including change control per the QMS procedure(s).
- Establish support and awareness to Change Requestors in defining changes, evaluating the impact of the change and measuring adoption.
- Reviews completeness of documentation ensuring compliance to all relevant regulations and standards.
- Plan and prepare periodic reviews for the QMS documents.
- Facilitates implementation assessments (and/or reviews) for deployments to determine document control & training impact to ensure first time right.
- Ensure functional groups and Process Stewards adhere to the company’s document control procedures.
- Train employees new to the doc control process as required.
- Establish, monitor, and respond to metrics on the efficacy and efficiency of the document management and training system and its ability to support the business.
- Provide access to systems as required.
- Timely distribution of the latest revision level documentation to all users and ensure that obsolete documentation is removed from distribution.
- Acts as SME for document, record, and change control processes.
- Functions as system expert for tools related to document and record control.
- Work across multiple functions and businesses to resolve issues.
- Assist with file migrations and audits and perform administrative tasks as needed.
- Other Essential Duties as directed
SKILLS AND ABILITIES REQUIRED:
- Minimum of 3-5 years of related document control experience
- Excellent understanding and working knowledge of appropriate requirements and standards such as ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018.
- Excellent working knowledge of document control standards and systems.
- Strong attention to detail.
- Ability to prioritize, manage time well, multi-task, and troubleshoot.
- Strong verbal and written communication skills, with the ability to interact with all levels of the organization.
- Travel to other company (regional) facilities may be required, up to 5%
COMPUTER EQUIPMENT AND SOFTWARE REQUIREMENTS:
- MS Office Suite (Excel, Word, PowerPoint, Teams), SAP
The interview process includes completing our employment application forms. All offers of employment are contingent upon a successful background check, and proof of legal status to work in the U.S. We utilize E-Verify.
LS Cable & System USA is an Equal Employment Opportunity Employer and is strongly committed to all policies that provide equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
Know Your Rights: Workplace Discrimination is Illegal (dol.gov)
