Landmark of Fridley - Business Office Manager

Landmark of Fridley Senior Living is in Fridley, MN, located right off Central Ave and Mississippi Street, at the former home of Sandee’s Restaurant. We help seniors Age Magnificently in our 69-unit apartment-style community providing Assisted Living, Independent Living, and Memory Care services. Landmark of Fridley is a growing community with a fun, caring, and passionate team. Join our team today!

Shifts Available: Full Time 7:30am-4:00pm, Monday-Friday $25-$27/Hour, depending on experience, Manager on Duty every 6 weeks

Position Summary

Responsible for managing accounts receivable, month end processes, and general administration for facility. Also responsible for overall communication and management of payroll and personnel functions, accounts payable, and general administration support for facility.

Position Functions and Responsibilities

• Verify and maintain resident A/R accounts in applicable software.
• Analyze and submit billing of all assigned payers according to company established deadline.
• Coordinate with facility team to ensure accuracy of census and incidental charge items.
• Communicate with state and county offices to obtain and provide necessary information on residents
• Communicate with Billing Specialist to obtain and provide necessary information on residents
• Review aging: follow up on any account if it is in arrears per company established policies.
• File inquiries, reconsiderations, and appeals to appropriate agencies or individuals for rejected claims or statements.
• Coordinate daily deposits, balance daily receipts, and post daily journal payments.
• Prepare and reconcile month end processes to meet company deadline.
• Prepare reports, including collection notes and the aging report by company deadline.
• Manage and process invoices and required reporting with payables systems.
• Communicate with Payroll Coordinator to maintain employee information in the payroll and health benefits systems per the Payroll Coordinator grid (???)
• Manage and maintain all personnel records, employee medical records, and mandatory periodic reports in accordance with company retention policies and procedures.
• Complete required reporting Certificate of Rent Paid, and other reporting requested by other departments.
• Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
• Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
• Maintain a positive attitude in relation to customer service program.
• Comply with established safety rules and regulations.
• Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
• Understand, comply with, and promote all rules regarding resident’s rights.
• Abide by the facility’s policies, procedures and practices.
• Participate in and support Quality efforts throughout the facility.
• Attend meetings and mandatory in-services.
• Knowledge and adherence to safety/disaster preparedness plan.
• All other duties as needed.

Qualifications

Experience and Education

• High school graduate or equivalent.
• Minimum of three years’ experience in a business office environment, preferably health care oriented.

Knowledge, Skills and Abilities

• Must be able to relate professionally, positively, and cooperatively with residents, resident’s families and employees.
• Must possess proficient computer skills, including email use.

Benefits:

• Annual reviews with wage increases
• Paid time off & paid holidays
• Medical, dental, vision benefits
• 401k company match
• Employee Referral bonuses
• Tuition reimbursement and nursing loan forgiveness
• Flexible scheduling
• Career development

It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer’s premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.