Administrative Officer (3 Openings)

Position reports to the Business Manager with functional direction from the Division Chiefs assigned. Divisions will be assigned by the Business Manager upon consultation with the Chair and Division Chiefs. Division assignments may change from time to time as needed for department operations and support. Incumbent will provide administrative support to the Department and faculty at the direction of the Business Manager, Chair, or Division Chiefs.

Regular attendance is required to perform the functions of this position.

Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times.

Essential Position Functions & Duties

90% Provide administrative support to the Department including but not limited to:

• Assists in day-to-day operations of the department of Medicine
• Type documents/correspondence
• Prepare incoming & outgoing communications
• Schedule appointments (not medical), meetings, phone calls
• Reserves rooms
• Type minutes for meetings
• Transcribes non-medical dictation if requested
• Routine paperwork, record keeping, filing, data compilation
• Tracks department funds and reports to Business Manager
• Submits/tracks work orders
• Monitors time & attendance, collects signatures on various timesheets, timekeeping
• Obtain signatures on any necessary or assigned paperwork and processes through to completion
• Prepares faculty credentialing paperwork
• Prepares personnel paperwork (PERs, offer letter requests, )
• Prepares and assists with Contracts and Immigrations
• Paperwork (requisitions, POs, ITs, ) for ordering supplies, equipment, books and paying memberships, licenses, dues, subscriptions, etc.
• Tracking assets
• Prepares travel paperwork and Christopherson requests
• Mail collection, processing, and distribution
• Greet visitors and answer general office questions for faculty, staff and
• Communication internal and external action items
• Coordinates all planning, personnel management, logistics, setup, and paperwork associated with visiting speakers, educational symposiums, lectures, etc. and their associated entertainment functions
• Prepares payroll/reimbursement/direct pay paperwork
• Recruitment coordination
• Office space coordination
• Lightning Bolt for scheduling of clinical faculty
• QuickBooks for departmental invoicing and billing
• Fundraising and development with Foundation; prepares check requests for Foundation reimbursement
• Assists in the yearly budgeting process
• Monitors the budgets in each budget category
• Reconciles accounts and project financials including use of institution accounting system
• Assist other personnel as needed
• Special projects, provide Business Manager support and other duties as assigned

Non-Essential Position Functions & Duties 10%

Marginal Functions (10%)

• Performs other related duties and responsibilities as assigned.

Qualifications

The applicant must meet one of the following:

• Bachelor's degree from an accredited university with 2 years of professional administrative experience.
• Associate's degree from an accredited university with 5 years of professional administrative experience.
• High School diploma with at least 10 years of professional administrative

Preferred Qualifications

• Master's degree from an accredited program in Accounting, Business, Public Administration, Finance or related area.
• Specific budget experience in state or academic healthcare setting.

Additional Position Information

PSN/PER Number: PSN 53291, 53344, 55421/PER 342, 316, 339/ATS # 5551

Salary Range: $50,000 - $70,000

Primary Location: Shreveport, LA (on-site location)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

Applicant Instructions

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• Shreveport, LA 71103 (Required)

Ability to Relocate:

• Shreveport, LA 71103: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $70,000