Assistant Administrative Officer

Description

Position reports to the Assistance Vice Chancellor with functional direction from the Director assigned. The Assistant Administrative Officer will be responsible for providing administrative support to the Office of Student and Commnity Engagement, and will provide support for services, resources, and opportunities to enhance the recruitment and retention of students with health-oriented interests.The Assistant Administrative Officer will also provide support for various community engagement programs and initiatives, to further strengthen the mission of the institution.

Regular attendance is required to perform the functions of this position.

Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times.

Essential Position Functions & Duties

90% Provide administrative support to the Department including but not limited to:

• Assist in day to day operations of the Office of Student and Community Engagement
• Type documents/correspondence
• Prepare incoming & outgoing communications
• Schedule appointments (not medical), meetings, phone calls
• Reserves rooms
• Types minutes for meetings
• Transcribes non-medical dictation if requested
• Routine paperwork, record keeping, filing, data compilation
• Tracks department funds and reports to Director
• Reconciles accounts and project financials including use of institution accounting system
• Submits/tracks work orders
• Monitors time & attendance, collects signatures on various timesheets, timekeeping for student workers
• Obtain signatures on any necessary or assigned paperwork and processes through to completion
• Prepares personnel paperwork (PERs, offer letter requests, etc.)
• Prepares and assists with Contracts and Immigration
• Paperwork (requisitions, POs, ITs, etc.) for ordering supplies, equipment, books and paying memberships, licenses, dues, subscriptions, etc.
• Tracking Assets
• Prepares travel paperwork and Christopherson requests
• Mail collection, processing, and distribution
• Communication internal and external on action items
• Coordinates all planning, personnel management, logistics, setup, and paperwork associated with visiting speakers, educational symposiums, lectures, etc. and their associated entertainment functions
• Prepares payroll/reimbursement/direct pay paperwork
• Recruitment coordination
• Office space coordination
• Quickbooks for departmental billing and invoicing
• Fundraising and development with Foundation; prepares check requests for Foundation reimbursement
• Reconciles accounts and project financials including use of institution accounting system
• Assist other dept. personnel as needed
• Special projects, provide office support and other duties as assigned

Non-Essential Position Functions & Duties

10% Marginal Functions (10%)

• Performs other related duties and responsibilities as assigned.

Qualifications

Applicants must meet one of the following:

• Bachelor’s degree from an accredited university with 2 years of professional administrative experience.
• Associate’s Degree from an accredited university with 5 years of professional administrative experience.
• High School diploma with at least 10 years of professional administrative experience.

Preferred Qualifications

• Master’s degree from an accredited program in Accounting, Business, Public Administration, Finance or related area.
• Specific budget experience in state or academic healthcare setting.

Additional Position Information

Additional Position Information:

PSN/PER Number: PSN 59019/PER 523/ATS 5563

Salary Range: $30,000 - $50,000

Primary Location: Shreveport, LA (on-site position)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

LSU Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

Applicant Instructions

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Job Type: Part-time

Pay: $30,000.00 - $50,000.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• Shreveport, LA 71103 (Required)

Ability to Relocate:

• Shreveport, LA 71103: Relocate before starting work (Required)

Work Location: In person

Salary : $30,000 - $50,000