What are the responsibilities and job description for the Executive Assistant/Office Manager position at LTS Maine?
Overview
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and manage daily office operations. The ideal candidate will possess strong clerical skills, exceptional computer literacy, and the ability to maintain a professional demeanor in a fast-paced environment. This role is essential in ensuring efficient office management and providing high-level administrative support.
Responsibilities
- Manage the Outlook Calendar for executives, scheduling appointments and coordinating meetings.
- Provide clerical support by transcribing documents, preparing reports, and maintaining accurate records.
- Oversee office management tasks, including supply inventory, equipment maintenance, and facility management.
- Utilize DocuSign for document management and ensure timely processing of contracts and agreements.
- Assist in organizing company events, meetings, and travel arrangements for executives.
- Serve as a personal assistant by handling confidential information with discretion and professionalism.
- Maintain an organized filing system both digitally and physically to ensure easy access to important documents.
- Communicate effectively with internal teams and external partners to facilitate smooth operations.
Skills
- Proficiency in Outlook Calendar management and other Microsoft Office applications.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Experience in office management or as a personal assistant is preferred.
- High level of computer literacy, including familiarity with document management software like DocuSign.
- Excellent typing skills with attention to detail for accurate transcription of documents.
- Strong clerical skills to support various administrative tasks efficiently.
- Ability to work independently while being a collaborative team player.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant/Office Manager.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Holidays
- No weekends
Ability to Commute:
- Portland, ME 04101 (Preferred)
Ability to Relocate:
- Portland, ME 04101: Relocate before starting work (Preferred)
Work Location: In person
Salary : $22 - $25
