What are the responsibilities and job description for the Civil Court Clerk position at Lubbock County?
JOB
Under direct supervision, serves as civil, probate, mental, and guardianship case manager, auditor, and clerk of court for three (3) county courts at law & County Court, filing, recording, and maintaining court documents accurately and timely. Providing professional and effective public service. Participates in planning of programs, policies, or objectives for own work group and department.
EXAMPLE OF DUTIES
Serves as clerk of the court and executes all orders.Assists the public at the counter and on the phone by answering questions, receiving, reviewing, and processing case filings, and preparing copies; plain and certified.Receiving, reviewing, and processing court documents, inquiries and requests by mail, over the counter, electronic portal and web requests.Maintains knowledge of statutes.Evaluates and calculates court costs based on case type and parameters established.Accurately collecting funds for copies, court costs, filing fees, case bonds and registry deposits; receipting and accounting for all funds collected.Preparing pre and post-judgment notices, citations, subpoenas, abstracts of judgment, temporary restraining orders and writs.Provides information/guidance for filing and/or searching case data.Evaluates, prepares, audits and submits case information reports to local, state and national offices.Prepares court documents for recording, updates and scanning.Reviewing documents for case filings submitted from in and out-of-state sources for compliance with statutes and local rules.Maintains confidentiality and security of documents and data.Assists other employees with civil counter and collection of court costs.Receiving and processing case bonds and registry money held and release according to executed court orders.Audit and update case information, court assignments, party changes, court-appointed officers, appearance of counsel, notices of assignment, etc. as needed.Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management and technical skills in self and all employees, including safety-related training and skills.Arriving on time and completing the workday.Any other duties as assigned.Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
SUPPLEMENTAL INFORMATION
KNOWLEDGE, SKILLS, AND ABILITIES: Comprehensive knowledge of office practices and procedures, English grammar, spelling, and punctuation; Customer Service knowledge of principles and processes for customer services. Assessing customer needs, meeting quality standards for services for customer satisfaction, and making sound decisions based on Texas statutes. Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter (minimum 40 wpm), telephone, laser printer, electronic time clock, and fax machine. Read and write manuals, office memos, and letters. Perform basic mathematical calculations; analyze data; communicate effectively, both in person and on the phone utilizing active listening skills. Maintain effective positive working relationships with co-workers and the public. Strong interpersonal skills including diplomacy and problem solving to work with positively and effectively with other employees and elected officials. Maintain expected levels of confidentiality.PHYSICAL DEMANDS: Daily duties require daily sitting, standing, walking, kneeling, bending; talking and listening during the shift; use of hands and/or fingers to handle, pick up, grasp, pinch, type or feel; reach, grip and use fine dexterity; push and pull objects. Occasionally flex upper trunk forward at the waist and partially at the knees, lift and carry objects up to 20 pounds; occasional stooping and lifting up 40 pounds; close vision, distance vision, ability to distinguish colors, peripheral vision, depth perception and ability to adjust focus, rotate upper trunk to the left or right while sitting or standing; place arms above, at or below shoulder height; and use of stepladder.DISCLAIMER: The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Employment Employer: Lubbock County will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Under direct supervision, serves as civil, probate, mental, and guardianship case manager, auditor, and clerk of court for three (3) county courts at law & County Court, filing, recording, and maintaining court documents accurately and timely. Providing professional and effective public service. Participates in planning of programs, policies, or objectives for own work group and department.
EXAMPLE OF DUTIES
Serves as clerk of the court and executes all orders.Assists the public at the counter and on the phone by answering questions, receiving, reviewing, and processing case filings, and preparing copies; plain and certified.Receiving, reviewing, and processing court documents, inquiries and requests by mail, over the counter, electronic portal and web requests.Maintains knowledge of statutes.Evaluates and calculates court costs based on case type and parameters established.Accurately collecting funds for copies, court costs, filing fees, case bonds and registry deposits; receipting and accounting for all funds collected.Preparing pre and post-judgment notices, citations, subpoenas, abstracts of judgment, temporary restraining orders and writs.Provides information/guidance for filing and/or searching case data.Evaluates, prepares, audits and submits case information reports to local, state and national offices.Prepares court documents for recording, updates and scanning.Reviewing documents for case filings submitted from in and out-of-state sources for compliance with statutes and local rules.Maintains confidentiality and security of documents and data.Assists other employees with civil counter and collection of court costs.Receiving and processing case bonds and registry money held and release according to executed court orders.Audit and update case information, court assignments, party changes, court-appointed officers, appearance of counsel, notices of assignment, etc. as needed.Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management and technical skills in self and all employees, including safety-related training and skills.Arriving on time and completing the workday.Any other duties as assigned.Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
SUPPLEMENTAL INFORMATION
KNOWLEDGE, SKILLS, AND ABILITIES: Comprehensive knowledge of office practices and procedures, English grammar, spelling, and punctuation; Customer Service knowledge of principles and processes for customer services. Assessing customer needs, meeting quality standards for services for customer satisfaction, and making sound decisions based on Texas statutes. Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter (minimum 40 wpm), telephone, laser printer, electronic time clock, and fax machine. Read and write manuals, office memos, and letters. Perform basic mathematical calculations; analyze data; communicate effectively, both in person and on the phone utilizing active listening skills. Maintain effective positive working relationships with co-workers and the public. Strong interpersonal skills including diplomacy and problem solving to work with positively and effectively with other employees and elected officials. Maintain expected levels of confidentiality.PHYSICAL DEMANDS: Daily duties require daily sitting, standing, walking, kneeling, bending; talking and listening during the shift; use of hands and/or fingers to handle, pick up, grasp, pinch, type or feel; reach, grip and use fine dexterity; push and pull objects. Occasionally flex upper trunk forward at the waist and partially at the knees, lift and carry objects up to 20 pounds; occasional stooping and lifting up 40 pounds; close vision, distance vision, ability to distinguish colors, peripheral vision, depth perception and ability to adjust focus, rotate upper trunk to the left or right while sitting or standing; place arms above, at or below shoulder height; and use of stepladder.DISCLAIMER: The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Employment Employer: Lubbock County will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
