What are the responsibilities and job description for the Administrative Coordinator position at Lubbock Lock and Key?
Job Title: Administrative Coordinator
Location: Lubbock Lock and Key, 2434 34th st Lubbock, TX 79411
Hours: 8:00 AM – 5:00 PM, Monday – Friday
Salary: $40,000 annually
Company Overview:
At Lubbock Lock and Key, we believe in "securing peace of mind for our clients through expert security solutions and innovative technology, helping our clients focus on what truly matters." We are committed to our core values, which are the foundation of everything we do:
- Leave People and Places Better Than Found
- Believe the Best
- Serve with Gladness, Kindness, and Respect
- One Promise Made, One Promise Kept with Quality
Position Overview:
Lubbock Lock and Key is seeking an Administrative Coordinator to join our team. This role is critical to ensuring the smooth management of inventory, ordering special items such as safes, lock parts, equipment, and keys, as well as supporting the office with administrative tasks. The ideal candidate must be detail-oriented, experienced in Microsoft Office Suites, highly organized, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities:
Inventory Management
- Oversee and maintain inventory levels for safes, lock parts, equipment, keys, and other products.
- Anticipate sales trends and adjust inventory orders accordingly.
- Maintain and organize detailed inventory records, including special order requests.
- Learn and become proficient in inventory names, part numbers, and product specifications.
- Ensure all incoming inventory is properly cataloged and stored.
- Conduct regular inventory audits to prevent shortages or overstocking.
Administrative Support
- Manage office supplies and order replacements as necessary.
- Assist with clerical tasks such as filing, data entry, and document preparation.
- Proofread documents for accuracy and clarity before distribution.
- Provide back-up support to the Billing Operations Coordinator, including assistance with payroll, accounts payable, and accounts receivable.
- Assist with collecting on past due invoices and maintaining payment records.
- Support the team with additional administrative tasks as needed, including data entry, filing, and communication with vendors.
- Coordinate with other departments to ensure the smooth flow of operations.
Qualifications:
- High school diploma or equivalent required; associate’s degree in business or related field preferred.
- Experience in inventory management or administrative roles.
- Highly preferred: Experience with billing, accounts payable, and accounts receivable.
- Strong attention to detail and ability to learn complex product names and part numbers.
- Excellent time management skills and the ability to prioritize tasks effectively.
- Clear and professional written and verbal communication skills with customers and vendors.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.).
- Ability to handle confidential information with discretion.
Our Commitment:
At Lubbock Lock and Key, we are not only focused on securing physical spaces, but also on creating a supportive and thriving work environment for our team. If you are a dedicated and proactive individual who aligns with our mission and values, we would love to hear from you. Please send an email to ryan@lubbocklockandkey.com with the following information: your full name, describe yourself personally, what motivates you, describe some personal goals, and lastly send your complete and updated resume. Thank you!
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $40,000