Warehouse Administrative Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Overview: Performs operations to include, but not limited to - Receives and unloads material from carriers and Lucky Star Marketing trucks, identifies and verifies material received, sorting, prepares and attaches UPC tags/labels, performs material put away, conducts cycle counts, performs physical inventories, picks orders, processes orders, prepares shipping manifest/packing slips, verifies quantities against manifests and order documentation, completes quality inspections of produce both inbound and outbound and annotates quality control documents as required, updates data using the Famous system, audits order accuracy, put away completed pick orders for shipment into carrier/Lucky Star Marketing Truck staging lanes, loads carriers/Lucky Star Marketing Trucks, operates warehouse material movement equipment, scans material movements, and maintains warehouse cleanliness and sanitation..
• Inventory Control:

1) Conduct cycle counts and full physical inventories of stock.

2) Ensure accurate recording of inventory movements.

3) Maintains inventory and racking systems in accordance with Warehouse SOP guidelines.

4) Properly identifies produce tags and rack tags for accurate inventory storage and picking operations.

5) Maintain accurate inventory records using inventory management software or manual logs.

6) Assist with the identification and disposal of obsolete or excess inventory, keeping supervision informed.

7) Collaborate with warehouse and operations teams to optimize inventory storage and layout.

8) Generate reports on inventory levels, stock movements, and inventory accuracy.

9) Ensure compliance with inventory control policies, procedures, and regulatory requirements.

10) Assist with other inventory-related tasks and projects as needed.

11) Investigate and resolve discrepancies in inventory counts or records.

12) Assist the Superintendent/Foreman monitoring inventory levels and reorder products as needed to maintain optimal stock levels.

• Shipping and Receiving:

1) Prepares orders for shipment – builds boxes, injects ice, sort and palletizes orders, labels boxes, verifies documentation.

2) Responsible for insuring timely and accurate shipping, and accurate receiving

3) Ensures materials are properly and accurately counted/reported, put away, stored and tagged into a proper assigned rack location using the WMS system.

4) Completes receiving documents and packing lists/purchase orders, enters data into Famous WMS System

5) Loads and unloads carrier containers as assigned.

6) Inspects inbound and outbound freight containers and freight for damage, notifies the Warehouse Superintendent of nonconformance.

7) Coordinate High Priority shipping and receiving activities.

8) Receive incoming shipments, verify their contents against purchase orders or shipping manifests, and process them for storage or distribution.

9) Inspect incoming shipments for damages, discrepancies, or shortages and report any issues to the appropriate personnel.

10) Prepare receiving reports and documentation for incoming shipments, ensuring accurate recording of quantities, serial numbers, and other relevant information.

11) Assist with unloading trucks and containers using hand trucks, pallet jacks, or other equipment as needed.

12) Label, sort, and organize received materials or products in designated storage areas within the warehouse.

13) Process outgoing shipments by selecting items from inventory, packing them securely for transport, and preparing shipping labels and documentation.

14) Maintain cleanliness, sanitation, and organization in the shipping and receiving area, including proper storage of pallets, packaging materials, and equipment.

• Material Handling:

1) Handles all produce inventory properly to minimize damage and preserve quality.

2) Performs put away tasks on broken pallets after order processing.

3) Monitor daily schedule and shipping schedule to ensure orders are staged, counted and accurate and BOL documentation is prepared.

4) Transport materials and products to designated storage areas within the warehouse facility.

• Performs other duties and tasks as necessary and as directed by the Warehouse Manager

CORE COMPETENCIES:

· Team Player – Fosters team cooperation. Accepts roles and responsibilities. Supports group problem solving. Helps lead team towards corporate goals.

· Judgement – Executes and makes sound decisions. Supports and explains reasoning for decisions. Includes appropriate tier level of personnel in decision making process and makes timely decisions

· Conflict Resolution – Encourages open communications. Confronts difficult situations and maintains objectivity, as well as control of emotions. Employs negotiation skills to resolve conflicts

· Business Ethics – Inspires the trust of others, keeps commitments, and treats people with overall respect. Upholds organizational values and works with integrity and ethics.

· Problem Solving – Identifies problems, gathers, and analyzes data in a timely manner, identifies solutions and develops alternative solutions, resolves problems and works with the group to determine the best result

· Achievement Focus – Demonstrates persistence and overcomes obstacles while measuring self against the standards of excellence. Recognizes and acts on reasonable opportunities, while setting and achieving attainable goals utilizing calculated risks.

• Reasoning ability - Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.

· Adaptability – Adapts to changes in the work environment. Accepts criticism and feedback. Changes approach or method to best fit the situation.

· Attendance and Punctuality – Schedules time off in advance. Begins working on time. Keeps absences within guidelines. Arrives at meetings and appointments on time.

· Organization Support – Follows policies and procedures. Supports organization’s goals and values. Supports affirmative action and respects diversity.

· Alcohol/Drug Free Work Environment - Lucky Star Marketing is an alcohol and drug free work environment and maintains the right to conduct pre-employment drug testing as well as random drug testing periodically per our policies and procedures.

SCOPE DATA

• The Warehouse Associate reports to the Warehouse Manager and is critical to the successful operations of Lucky Star Marketing, performing all related tasks with a high level of accuracy, quality, and integrity to ensure correct receipt, inventory, quality inspections, safe storage, processing, and shipping of all Lucky Star Marketing fresh fruits and vegetables.
• Closely adheres to all policies and established procedures and conducts operations safely to minimize and eliminate personal injury, property damage, equipment damage, and product damage.
• This is a non-supervisory role with no administration or supervisory responsibilities.

WORKING RELATIONSHIP

• The Warehouse Associate reports directly to the Warehouse Manager through a Foreman and a Warehouse Superintendent and should be able to work with minimal supervision.
• Work directly with all levels of the warehouse organization to include peers and supervision.

QUALIFICATIONS REQUIRED

• Leads by example – demonstrates exceptional team player skills.
• Dependable and reliable.
• Flexibility to work across many areas in a fast-paced environment.
• Diligent worker who is a self-starter and proactive – works well with minimal supervision.
• Good verbal and written communication skills
• Basic math skills (add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals), and the ability to read, interpret, and understand pick lists, order sheets, and other documents.
• Excellent organizational, technical, and time management skills.
• Forklift Certification preferred.
• Must be able to lift, carry, push, or pull medium weights, up to 55 Lbs.
• Ability to walk, climb, stoop, sit and stand for an assigned shift.
• Frequently requires visual acuity, speech, vision, and hearing
• Ability to prioritize workload, multitask and expedite as required.
• Ability to deal effectively with different personalities.
• Ability to deal with exposure to temperature extremes (cold room work), humidity, heat, and exposure to various kinds of dust, pollen, fumes, gasses, and insects.
• Ability to use arms and fingers repetitively and perform fine manipulations.
• Ability to use a variety of powered and hand tools.
• Basic Computer Systems and applications knowledge, Warehouse Management Systems (WMS), and use Bar Code/RFID systems is a plus.
• Fluently speak, read and write in Spanish, bilingual in Spanish and English preferred.

These physical demands listed are required and classified as job essential, but reasonable accommodations may be made to enable employees with disabilities to perform essential functions if necessary.

EXPERIENCE

• 1 – 2 years’ experience in warehouse, production, or manufacturing environment.
• Previous experience in order picking, warehouse operations, or a similar role preferred.

EDUCATION

• High School Diploma or G.E.D is required

STATEMENT OF UNDERSTANDING

I have read and received a copy of my job description. I understand these responsibilities are not exclusive and can be added to or taken away from at the discretion of my immediate supervisor. I further understand that this job description overrides anything I have been given or told in the past. Lastly, it is understood that I am expected to follow my job as outlined above and if I have any questions as to what is expected of me, I will speak to my immediate supervisor.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Language:

• Spanish (Required)

Ability to Commute:

• San Bernardino, CA 92408 (Preferred)

Ability to Relocate:

• San Bernardino, CA 92408: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $20