What are the responsibilities and job description for the Administrative Assistant IV position at Lumen Inc?
About Lumen
Lumen connects the world. We are igniting business growth by connecting people, data and applications – quickly, securely, and effortlessly. Together, we are building a culture and company from the people up – committed to teamwork, trust and transparency. People power progress.
We’re looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
The Role
This role will be supporting our CIO / Senior Vice President of Information Technology and possibly additional members of the Technology team. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically, this level of administrative assistant supports large and complex groups.
Location
This is a remote opportunity open to candidates located anywhere in the U.S.
Pacific or Mountain Standard Time preferred
The Main Responsibilities
Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
Coordinates activities across departments and possibly business units.
Acting on own initiative, this position will provide administrative support for a senior executive in a fast-paced, demanding environment
Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
Accurately and professionally handles multiple simultaneous high priority issues.
Drives priorities and critical items through task lists and manage short-term and long-term schedules
Ensures cross training of other administrative staff for back up support
Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
Other duties as required
What We Look For in a Candidate
Bachelors’ degree or equivalent
5 years’ recent experience working with or supporting a senior executive, or equivalent experience
Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
Effective organizational skills with focus on confidentiality, accuracy and attention to detail
Excellent verbal and written communication skills
Ability to anticipate and proactively resolve potential issues, demonstrating sound judgement / decision-making
Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
Experience working for a global company; coordinating between various time zones
Able to provide support to a widely dispersed team
Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
Experience with Microsoft Teams and other collaborative meeting forums
Experience with other electronic and web-based systems (such as SAP and Concur) in processing invoices, travel arrangements, etc.
Schedule flexibility to work outside of routine hours
Availability for occasional travel to offsite meetings
Compensation
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges
48,700 - $65,000 in these states : AL AR AZ FL GA IA ID IN KS KY LA ME MO MS MT ND NE NM OH OK PA SC SD TN UT VT WI WV WY
51,188 - $68,250 in these states : CO HI MI MN NC NH NV OR RI
53,625 - $71,500 in these states : AK CA CT DC DE IL MA MD NJ NY TX VA WA
LI-KG1
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and / or sales compensation) as you move through the selection process.
Learn more about Lumen's :
Benefits (https : / / jobs.lumen.com / global / en / benefits-statement)
Bonus Structure
Requisition # : 337227
Background Screening
If you are selected for a position, there will be a background screen, which may include checks for criminal records and / or motor vehicle reports and / or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (https : / / jobs.lumen.com / i / global / en / faqs) . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Equal Employment Opportunities
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
Disclaimer
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
Application Deadline
03 / 12 / 2025
Salary : $48,700 - $65,000
