Operations Manager - 2025-26 school year, Renaissance Lutheran, Villa campus

Reporting Relationship

This position reports to the Principal.

Exemption Status

Exempt/Salaried (full time; 12-months; flexibility of hours for some nights and weekend activities)

LUMIN Mission

Our purpose is to provide safe, Christian schools focused on educational success, leadership development and spiritual growth.

Position Overview

This position works cooperatively with leadership of the congregation that owns the school (if any), LUMIN's Board of Directors, school staff, parents and students to help the school accomplish its mission of nurturing and equipping all children in a strong Christian and academic environment to become lifelong learners, growing in faith, capable of making responsible decisions, and serving God and the community. The Operations Manager provides overall structure and support in the day-to-day needs in running the operations of the school. Handle all duties in an efficient and service-oriented manner.

Key responsibilities may include, but are not limited to, the following:

School Operations

• Substitute teach in emergency situations when and if no one is available

• Supports building administrative assistant

• Sets up classes in Skyward

• Monitors classes/student data for Illuminate

• Organize and manage parent teacher conference sign ups and 100% attendance

• Updating scorecard bi-weekly

• Manages all Tech forms and parent handbook signed sheets

• Ensures household income forms are completed and entered

• Managers birthdays and incentives. Knows the schedule, procures prizes for incentives and organizes birthday boards and celebrations

• Manages attendance and tardies. Oversees collecting by 8:30, ensures phone calls to parents and maintains skyward and scorecard data. Alerts Principal when students are at 5 absences and monitor and follow up with parents when there are at 5 tardies.

• Fills out attendance tracker and follows LUMIN’s attendance playbook with fidelity

• Roster update

  
  

Ordering and Material Management:

• Manages classroom inventory and ordering (summer specific)

• Manages school ordering of supplies, paper etc

• Ensure both teacher workrooms are stocked with waters and snacks

• Organize/support arrival and dismissal procedures and fluidity

  
  

Retention/Enrollment:

• Choice paperwork

• Count day

• Oversee and train Administrative Assistant. Ensure they are able to complete enrollment appropriately

• Lead and support school recruitment, events and follow up

• Updates Skyward and scorecard with classroom data

• Updating class lists with changes

Office Responsibilities:

• Data entry of behavior and follow up tracking.

• Sick forms and corrections

• Manage volunteer training materials and forms

• Organizes and follows up on all field trips. Forms, tracking, reserving buses

• Oversees 100% of the meal program. Training and supervision of meal program and servers. Tracks and follows up on claims, mistakes and incorrect orders

• Oversees facilities, maintenance and order forms

• Works with vendors as necessary

• Manages and oversees cleaning services. Communicating when and where gaps are

• Oversees picture day, yearbook and distribution

• Oversees updating the website

• Supports Professional Development

• Support for New teachers. Leads tours and machine usage training

• Schedule and lead building tours with parents

• Oversees organization and logistics of all school wide family events. Participates and supports logistics as the main point person along with the Principal

• Leads Parent Organization League

• Supports family needs. Able to lead and support interns as they plan for family engagement activities

  
  

Forms to oversee:

• Family Newsletter

• Reimbursement forms

• Accident forms

• Record Request

• Teacher Attendance Tracker and scorecard

  
  

Administrative

• Participate and attend school functions and faculty meetings

• Provide leadership in ensuring a positive and co-operative culture and climate exists within the school

• Provide structure, directions, and evaluation of Administrative Assistant

• Participate in faculty devotions